Administrative Coordinator

2 weeks ago

Greater Sudbury ON PE X, Canada NEOMO Occ Health Full time $45,000 - $65,000 per year

Administrative Coordinator – Executive Health & Occupational Health Programs

Location: Sudbury, ON

Position Type: Full-Time

About NEOMO Health Group

At NEOMO, we take pride in providing exceptional occupational and executive health services built on trust, accountability, innovation, and results. Our Executive Health Program delivers comprehensive, personalized care experiences for leaders and professionals. We are seeking an organized and dynamic Administrative Coordinator to support the seamless delivery of our Executive Health and Occupational Health programs.

Position Summary

The Administrative Coordinator plays a key role in ensuring the smooth operation of our Executive Health and Medical Surveillance Programs. This position is ideal for a detail-oriented individual who enjoys managing schedules, coordinating logistics, and contributing to a professional healthcare environment focused on client experience and service excellence.

Key Responsibilities

  • Coordinate and schedule Executive Health client appointments and ensure all details are communicated clearly to clients and providers.
  • Schedule physicians, nurses, and allied health professionals for upcoming Executive Health dates.
  • Liaise with external providers and partner clinics to arrange services and confirm participation.
  • Prepare day-of schedules, client packages, and ensure all logistics are in place for Executive Health days.
  • Support marketing efforts by drafting and posting social media content highlighting our services and community engagement.
  • Contribute administrative support to the Medical Surveillance Program, including scheduling and coordinating occupational health testing
  • Performing drug testing, audiometric testing, and spirometry — training will be provided.
  • Provide backup reception support for the Skin Program when required.
  • Maintain organized documentation and assist with follow-up communication to clients and providers.
  • Contribute to continuous improvement of processes that enhance the client experience across programs.

Qualifications

  • Post-secondary education in Business Administration, Health Administration, or a related field.
  • Minimum 2 years of experience in an administrative or coordination role (healthcare experience an asset).
  • Excellent organizational and time management skills, with the ability to manage multiple priorities.
  • Strong interpersonal and communication skills, both written and verbal.
  • Proficiency with Microsoft Office Suite and social media platforms.
  • High attention to detail and a commitment to delivering outstanding client service.

Why Join NEOMO Health Group?

  • Be part of a respected and innovative healthcare organization.
  • Work with a supportive, collaborative team dedicated to service excellence.
  • Opportunity to contribute to both Executive and Occupational Health programs in a growing, dynamic environment.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter outlining their experience and interest in the role to

Job Types: Full-time, Permanent

Pay: From $23.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • Company pension
  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Work Location: In person

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