Real Estate Assistant

6 days ago

Markham, Ontario, Canada Jordan Abrams Realty Full time $45,760 - $49,920 per year

Overview

Join a dynamic Toronto real estate team led by an experienced, top-producing realtor. We're seeking a highly organized, proactive administrative assistant for 9 hours/week (3 mornings, in-office) to support prospecting, lead management, and administrative tasks. This part-time role is ideal for a detail-oriented self-starter who thrives in a structured environment and wants to grow within a successful real estate business.

Responsibilities

  • Assist with prospecting during 3 weekly in-office sessions (3 hours each): prepare call lists, dial contacts, log interactions in CRM, and maintain consistent outreach.
  • Participate in roleplay exercises to refine scripts and objection handling, offering constructive feedback to improve performance.
  • Manage and maintain CRM system to ensure accurate lead tracking: tag leads, set follow-up tasks, and perform weekly data cleanup.
  • Conduct initial follow-up outreach to leads using provided scripts, escalating high-potential leads to the agent.
  • Track and report prospecting metrics (e.g., calls made, connections, leads generated) weekly to support team goals.
  • Occasionally assist with light administrative tasks, such as preparing marketing materials or updating online content.

Requirements

  • Strong organizational skills with a passion for systems, processes, and follow-through.
  • Ability to provide professional accountability to team goals with confidence and tact.
  • Basic proficiency with tools like Google Sheets and Zoom; experience with CRM platforms (e.g., Follow Up Boss, KVCore) is an advantage.
  • Clear verbal and written communication skills.
  • Reliable, proactive, and able to work independently after training.
  • Prior sales or customer service experience is a plus but not required.
  • Must be available for in-person work in Toronto for 3 morning sessions per week (Monday, Wednesday, Friday).

What We Offer

  • Competitive hourly pay ($22-$24/hour, based on experience).
  • Part-time schedule (9 hours/week, Monday/Wednesday/Friday mornings) with flexibility and potential for growth.
  • Opportunity to gain hands-on experience in real estate under the guidance of a top-producing agent.
  • A structured, supportive environment to develop skills and contribute to a growing business.

To Apply

Please send your resume and a brief note explaining your interest in this role to Start date: Immediate.

Job Type: Part-time

Pay: $22.00-$24.00 per hour

Benefits:

  • Casual dress
  • On-site parking

Work Location: Hybrid remote in North York, ON

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