Saint John Office Support Assistant

Discover
The Opportunity

Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?

McInnes Cooper seeks a motivated and proactive Office Support Assistant to join our Legal Support Services team in our Saint John office for a full-time permanent position. This position will provide general administration support to our team ensuring the overall operational needs of the office are met.

As an Office Support Assistant, you will be responsible for:

Legal Services Support

• Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies.
• File management of documents both in paper and electronic formats.
• Arrange deliveries and couriers, including hand deliveries when necessary.
• Assist with the management of files including opening and closing files.
• Prepare client invoices and expense claims.
• Schedule and coordinate meetings; and,
• Provide backup coverage to Legal Assistant(s) during vacations or absences.

Office Support

• Assist with meeting room preparation and audio-visual equipment setup.
• Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements.
• Maintain the organization and stock of office supplies.
• Performing basic accounting duties.
• Oversee file management & estate planning document storage.
• Regular lifting of weights up to 20lbs; and,
• Role includes long periods of standing and sitting.

The successful candidate will possess the following skill set:

• Office or Legal Administration diploma is an asset; however, we recognize that historical and systemic barriers have shaped and limited access to traditional education, training, and employment pathways for many individuals, particularly those from marginalized communities. As such, we welcome applicants who bring a combination of skills, knowledge, and lived experience.
• Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities.
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office.
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and,
• Working in a team environment, the successful candidate will be a strong team player with high personal integrity.

Our team members have access to:

• Defined-benefit pension plan.
• Firm-paid health and dental benefits.
• Health spending account.
• Personal spending account (wellness).
• Commuting allowance.
• Time for you:
  • Including vacation, personal and sick days.
• Our Team - we can't say enough about our people You will be part of a collaborative, collegial, respectful and caring team; and,
• The opportunity to participate in a variety of teams, including AccessMC, Collective Social Responsibility, Diversity, Equity & Inclusion, Occupational Health & Safety, , Special Events, Wellness, and more

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our on-line application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at [email protected] or

We're looking for
Core Skills

Accounting
Adaptable and Flexible
Excellent communication and interpersonal skills
Highly detail oriented
Organized Multi-tasker
Positive Can-do Attitude
Thrive in deadline-driven Environments

A little bit about us
McInnes Cooper

About MC

McInnes Cooper is a solutions-driven Canadian law firm and member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm has continued to thrive for over 160 years through its relentless focus on client success, talent engagement and innovation.

A certified Great Place to Work, McInnes Cooper has an integrated team of over 220 lawyers and 250 professional resources and offers clients a full range of legal services across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney.

Our People

At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

Diversity & Inclusion

We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

Collective Social Responsibility

We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

Pro Bono Legal Services

Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.

Environmental Stewardship

Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.

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