Administrative Assistant

1 week ago

Brandon, Manitoba, Canada 076cad70-e31b-4806-b8ba-43405ba4a184 Full time $60,000 - $80,000 per year

Administrative Assistant – CPA Firm (Full-Time, In-Office)

Location
: Brandon, MB (Some travel to other office locations required)

Schedule
: Full-Time, In-Office (Some Overtime Required)

Compensation
: Competitive, based on experience

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About the Firm

Mason & Associates, Chartered Professional Accountants is a local accounting firm providing highly personalized tax, accounting, and advisory services. We have offices in Brandon, Virden and Moosomin.

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Position Overview

We are seeking a professional, detail-oriented
Administrative Assistant
to support the partner in managing client communication and the day-to-day operations of the firm. The successful candidate will play a key role in administrative coordination, client communication, office management, and marketing activities.

The ideal candidate is highly organized, personable, self-started and able to manage multiple priorities in a fast-paced professional environment.

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Key Responsibilities

Administrative Support

· Provide administrative and executive support

· Prepare professional correspondence, presentations, reports, and meeting materials.

· Maintain efficient digital and physical filing systems.

· Assist with special projects and perform ad-hoc administrative tasks as needed.

Calendar & Meeting Coordination

· Manage calendars, coordinate meetings, and schedule internal/external events.

· Record meeting minutes and ensure timely follow-up on action items.

Office Operations

· Oversee daily operations across three office locations, including accounts receivable, payable, and various administrative functions

· Office supply management

· General office upkeep and organization

Client & Stakeholder Engagement

· Support client communications and engagement initiatives.

· Track key client deadlines and deliverables to ensure timely completion.

Marketing & Communications

· Assist in implementing marketing activities, including:

o  Creating and scheduling social media content

o  Drafting and distributing newsletters

o  Updating and maintaining website content

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Qualifications

· Minimum certificate or diploma in Business Administration, Office Administration or similar

· Exceptional communication, organizational, and time management skills.

· Proficiency with technology including Microsoft Office Suite; experience with QBO is an asset.

· Professional demeanor, discretion, and a client-service mindset.

· Familiarity with basic marketing and social media tools.

____________________________________________________________________________________________

Why Join Us

· We offer competitive compensation, benefits, and flexible summer hours.

____________________________________________________________________________________________

Application

· Please forward an email and cover letter to John Masson if you are interested in applying for this position. Applicants selected for an interview will be contacted.

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