Current jobs related to Receptionist & Administrative Assistant - Calgary, Alberta - Avalon Master Builder

  • Receptionist/Administrative Assistant

    3 days ago

    Calgary, Alberta, Canada Karen King & Associates Inc Full time $40,000 - $47,000 per year

    To apply, please also answer the questions at the bottom of the ad description.We are a building management firm that specializes in exceptional customer service.We are looking for someone eager to provide "concierge-style management" to our clients, as a receptionist and administrative assistant.We offer mentorship, opportunity to advance, in-house...

  • Receptionist/Administrator

    1 week ago

    Calgary, Alberta, Canada T & R Massage Clinic and Physiotherapy Full time $37,400 per year

    Job SummaryWe are seeking a highly organized and personable Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires proficiency in office software and strong communication skills to...

  • Dental Assistant/Receptionist

    3 days ago

    Calgary, Alberta, Canada Synergy Perio Calgary Full time

    Dental Administrator (Receptionist) & Registered Dental Assistant II (RDA II) – Junior Positions (Willing to Train)Synergy Perio, a specialty surgical dental office in Calgary, is hiring for two junior positions:Dental Administrator (Receptionist)Registered Dental Assistant II (RDA II)We welcome junior candidates and are willing to train the right...

  • Legal Receptionist/Administrative Assistant

    6 days ago

    Calgary, Alberta, Canada Hendrix Law Full time $42,000 - $60,000 per year

    Receptionist / Office AssistantWe are a downtown law firm specializing in foreclosures, real estate and wills and estates. We have a very busy practice. Our receptionist is responsible for handling all incoming phone calls and directing them to the appropriate people to take those calls. You would also be responsible for all incoming and outgoing mail,...

  • Veterinary Assistant/Receptionist

    3 days ago

    Calgary, Alberta, Canada Auburn Bay Veterinary Clinic Full time $32,000 - $40,000 per year

    A well-established small animal practice in Auburn Bay, Southeast Calgary, is seeking a dedicated and compassionate Veterinary Assistant/Receptionist to join our dynamic team. This position is perfect for individuals with some experience in the veterinary field who are eager to expand their knowledge and contribute to a progressive practice.Desired...

  • Receptionist/Office Assistant

    1 week ago

    Calgary, Alberta, Canada ARC Financial Corp. Full time $50,000 - $70,000 per year

    Job SummaryWe are seeking a highly organized and professional Receptionist/Office Assistant to join our team.With over $6 billion of capital raised across the ARC Energy Funds, ARC Financial Corp. is Canada's largest energy focused private equity manager. ARC is seeking an enthusiastic individual to join the Company in the role of Receptionist / Office...

  • Receptionist

    5 days ago

    Calgary, Alberta, Canada Rising Edge Group Full time $40,000 - $60,000 per year

    Role Reporting to the Purchasing Manager, the Receptionist - Administrative Assistant is the first point of contact for clients and visitors, creating a welcoming atmosphere and ensuring efficient communication within the office. This role combines front desk responsibilities with administrative support across multiple departments to maintain smooth...

  • Receptionist & Administrative Assistant

    1 week ago

    Calgary, Alberta, Canada Pro-Claim Group Full time $40,000 - $55,000

    About UsPro-Claim Calgary Restoration exists to restore lives, the planet, and communities.When disaster strikes, we're the ones who step in to help people get back to where they belong—home. What we do truly matters, and every role at Pro-Claim Calgary plays a part in making that happen.As part of the Pro-Claim Group, we're setting a new standard in the...

  • Receptionist & Administrative Assistant

    1 week ago

    Calgary, Alberta, Canada Pro-Claim Group Full time $42,000 - $55,000 per year

    About UsPro-Claim Calgary Restorationexists to restore lives, the planet, and communities.When disaster strikes, we're the ones who step in to help people get back to where they belong—home. What we do truly matters, and every role at Pro-Claim Calgary plays a part in making that happen.As part of the Pro-Claim Group, we're setting a new standard in the...

  • Receptionist

    1 week ago

    Calgary, Alberta, Canada Distress Centre Calgary Full time $55,000 - $70,000 per year

    ReceptionistFor over 50 years Distress Centre has served Calgary and Southern Alberta, providing 24-hour crisis support, information, and resources at no cost. Distress Centre does not define crisis. We do not judge. Anyone can call us day or night.What to expect in the role:Job overviewOnsite at our 999-8st SW location, our Receptionist is often the first...

Receptionist & Administrative Assistant

2 weeks ago

Calgary, Alberta, Canada Avalon Master Builder Full time $45,000 - $65,000 per year

About the Opportunity

Avalon Master Builder is growing, and we're excited to welcome a new Receptionist & Administrative Assistant to our team of passionate homebuilding professionals. This is an excellent opportunity to join a company committed to building comfortable, affordable, and energy-efficient homes — including Net Zero and Net Zero-ready options. If you're detail-oriented, organized, and thrive in a collaborative, values-driven environment, we'd love to hear from you.

Role Overview

We're looking for a motivated and detail-oriented Receptionist & Administrative Assistant to join our team. In this role, you'll be the first point of contact for clients and partners, help coordinate daily office operations, and provide administrative support to keep our team organized and efficient. Your work will directly contribute to Avalon's mission of delivering high-quality homes, exceptional service, and a welcoming environment for everyone we work with.

Key Responsibilities

Front Desk & Guest Experience

  • Greet and assist stakeholders — including trades, homeowners/tenants, investor partners, and potential customers
  • Support general inquiries & foot traffic — rental/homeowner/realtor inquiries, trade cheque pickups, sales pitches/cold calls, etc.
  • Monitor and respond to Avalon's main phone line, voicemail, and general email inbox
  • Maintain a professional reception area — free of boxes, deliveries, and clutter
  • Stay up to date on all rental and for-sale communities; ensure brochures, business cards, and other materials are stocked and accessible

Mail, Courier, Cheque Pickup & Delivery Coordination

  • Handle incoming/outgoing mail — process courier requests, check mail daily, receive & distribute packages, act as drop-off/pick-up point person
  • Maintain Trade Cheque Pickup tracking sheet daily
  • Manage storage and C-Can key
  • Accept and manage catering deliveries and setup
  • Provide coordination support for large deliveries, showhome furniture/furniture assembly, and transportation of items to site

Office & Meeting Space Readiness & Oversight

Daily Walkthroughs & Upkeep

  • AM: Unload dishwasher; ensure office presentation — clear common areas, reception, and boardrooms of clutter, papers, and packages
  • PM: Load dishwasher; reset kitchen, reception, and boardrooms for the next day
  • Submit and monitor deep-cleaning requests as needed

Boardrooms & Phone Booths

  • Oversee resource schedules and booking software
  • Review calendars daily to anticipate guest and team needs (catering arrivals, coffee/water service, auxiliary setup)
  • Maintain room readiness throughout the day; reset after meetings (chairs, tables, whiteboards)
  • Maintain supplies and tech accessories; flag maintenance or IT issues

Kitchen & Supply Management

  • Manage coffee pods, paper towels, and other kitchen supplies
  • Maintain cleanliness of kitchen and common areas; coordinate laundry service for towels
  • Stock executive fridge
  • Support Office Events
  • Assist with setup and takedown for catering, lunch & learns, and other staff events

Administrative Support

  • Process catering requests for lunch & learns
  • Process off-site supply order forms
  • Process signage requests (homeowner stalls, site signs)
  • Internal staff communications — assist with internal announcements, reminders, or staff-facing email communications
  • Complete ad hoc administrative tasks as assigned

IT and Rental Security Management

  • Rental Security Management – Issue, track, and deactivate key fobs, passcards, and entry codes for rental properties.
  • Technology Liaison – Coordinate with IT to support system setup and troubleshooting for rental properties.
  • Security Oversight – Maintain accurate records of all access credentials and updates to ensure accountability and property safety.

What You Bring

  • 1+ years of experience in reception, administrative support, or a related customer service role (experience in homebuilding or construction is an asset)
  • Excellent interpersonal and communication skills, with a professional and welcoming demeanor when interacting with homeowners, trades, investors, and stakeholders
  • Strong organizational and multitasking abilities, with high attention to detail
  • Proficiency with Microsoft Office Suite and comfort learning new software and office systems
  • Ability to maintain accurate records and support smooth office operations across multiple teams
  • Professional attitude and alignment with Avalon's core values: Accountability, Sustainability, Agility, and Passion
  • Valid driver's license and access to a reliable vehicle

About Us

Avalon is an innovative and progressive family-owned company that has been building homes in Alberta since 1983. We're proud to offer a competitive compensation package that rewards your dedication and success. Employees benefit from extended health coverage and ongoing support for education and training. You'll be part of a collaborative and values-driven company culture that emphasizes connection, growth, and well-being.

Avalon is an equal opportunity employer that welcomes diversity in all our workplaces.