Accounting Specialist

JOB DESCRIPTION

Position Title:
Accounting Specialist

Employment Terms:
Fixed Term Contract – 10 Months

Reports to:
Financial Accountant & VP Finance & Business Operations

POSITION SUMMARY:

Based in Toronto and reporting to the Financial Accountant and VP Finance & Business Operations, the Accounting Specialist is responsible for the bulk on financial transaction processing at SOC as well as participating in preparing budgets and financial analysis. The Accounting Specialist also performs office supply ordering and ensures smooth running of office administrative systems. This position works directly with employees from all departments in the organization to ensure departmental financial needs are met and to assist in ensuring compliance with policies and procedures.

JOB DUTIES & RESPONSIBILITIES:

• Lead responsibility for transactions and maintenance of Accounts Payable and Accounts Receivable, including Limitless Gala:
• Assist employees to help them prepare financial items to the Finance Department in accordance with procedures and policies;
• Do quality control review of documents submitted to finance to confirm accuracy of numbers, proper authorization and completeness prior to processing;
• Prepare weekly electronic payment batches and occasionally paper cheques, when needed;
• Account Payable and Accounts Receivable filing;
• Enter and post standard recurring monthly journal entries as well as adjusting journal entries prepared by the Financial Accountant;
• Submit the monthly Pre-Authorized Payment (PAP) file through the bank at the beginning of each month and prepare the PAP reconciliation at month-end;
• Assist in preparing the monthly Individual Giving Program attrition analysis and forecast reports;
• Develop and streamline finance processes for Finance and external users (staff volunteers, Board, etc.);
• Prepare, make and record bank deposits;
• Prepare and provide donation payment details for donation processing;
• Perform monthly bank reconciliations;
• Reconcile external donation sources (credit card processing agencies, online fundraising platform, etc.) to SOC bank accounts and donor database;
• Assist with month end closing & departmental variance analysis;
• Participation in developing and maintaining financial analysis materials, including annual budget process, individual giving, Limitless;
• Assist with preparing financial aspects of Limitless Gala including:
• Issue invoices to purchasers and sponsors, including payment reminder invoices in collaboration with the Business Development Department;
• Prepare all financial equipment and help plan processes for the night of the event and assist in implementation on the night of the event;
• Assist in reconciliation Limitless receivables and remaining unused experiences;
• Lead on general office duties, including: ordering and maintaining office suppliers, mail receiving and distribution, answer general office phone and general office voice mail;
• Work with IS Department and office equipment service providers to ensure smooth functioning of office, including phones system, cell phones, shredders, copiers, direct payment equipment;
• Work with IS Department to ensure smooth function of all phones, including internal phone system, local lines and handsets as well as cell phones;
• Other duties as assigned

EMPLOYMENT REQUIREMENTS:

• Accounting diploma and/or completed accounting courses;
• Strong knowledge of bookkeeping and financial processes;
• Strong knowledge of financial analysis and Microsoft Excel;
• Good problem solving skills;
• Ability to adhere to financial and administrative processes, procedures and policies;
• A high level of confidentiality, discretion and diplomacy;
• Ability to work in a flexible team environment with a focus on friendly and professional service to people internally and in provincial/territorial chapters across Canada;
• Excellent project management skills with an attention to detail;
• Ability to manage multiple projects, while adhering to budgets and deadlines;
• Good verbal and written communication skills;
• Excellent customer service skills;
• A self-directed and enthusiastic team player;
• Passionate about sport and its transformative power on individuals;
• Proficiency working in Microsoft Office software applications including Power Point and Excel;
• Proficient in working with Quickbooks
• Ability to occasionally travel (within Canada) and work some weekends and evenings;
• Bilingualism (English/French) is an asset.

APPLICATION DETAILS:

Applicants should submit a cover letter and resume. This posting will remain open until filled.

SOC is an equal opportunity employer committed to employing a diverse workforce. We encourage all qualified individuals to apply and thank all those who do. Only those selected for an interview will be contacted.