Scheduler (PT) Columbia Forest

1 week ago

Columbia Forest Mountain Maple Ave Waterloo Ontario, Canada Extendicare Full time $40,000 - $60,000 per year

Job Description 

Reporting to the Director of Care or Director of Health and Wellness, the Scheduling or
Staffing Clerk is responsible for a variety of clerical / administrative functions, focusing on
the timely creation and maintenance of staffing schedules.
Key Responsibilities:

• To prepare, post and maintain the daily nursing schedule, including making calls to staff;

• To provide back-up to Office Staff by answering incoming telephone calls, take and relay
messages;

• To greet visitors and directs them as appropriate;

• To perform filing assignments for the Director of Care or Director of Health and Wellness;

• To input changes to the staff schedules daily and present them to Director of Care or
Director of Health and Wellness for approval;

• To perform various clerical duties and prepare reports as required;

• To maintain or assist in maintenance of resident records and files;

• To ensure resident satisfaction and continuous quality improvement initiatives are
promoted;

• To prepare and post the Nursing Department schedules as per contracts;

• To contact staff for available shifts;

• To answer absentee calls, identify replacement staff, and track and record all
occurrences;

• To interact with agencies, & maintain statistics of staff replacement;

• To prepare daily assignment sheets and record daily nursing hours;

• To maintain records of hirings, terminations, leave of absences, term positions, etc;

• To maintain a current & detailed list of seniority/staff preferences for assignments;

• To prepare and post schedules with sufficient time for staff to view as per applicable
contract;

• To post vacant positions;

• To award positions for Nursing department according to contract, in conjunction with
Director of Care or Director of Health and Wellness;

• To interpret collective agreement for clarification purposes;

• To maintain record of Resident Census Change/Transfer;

• To collect and submit monthly Transportation costs for Office manager to submit for
payment;

• To prepare Health Record for new admissions;

• To complete Admission/Separation forms for submission to appropriate party;

• To act as PHIA Privacy Officer in conjunction with the Social Worker;

• To promote a culture of safety in the work environment by adhering to the Workplace
Safety and Health Program;

• To work in a position of trust with vulnerable adults (residents);

• To uphold and promote the organization's values and philosophy relating particularly to
ethics, morality, and integrity as set out in Extendicare's Code of Conduct;

• To complete other duties as assigned.

Time Type:

Part time

When you choose to build your career with Extendicare, you're joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. 

If you have a passion for caring, turn it into a rewarding career with Extendicare 

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.

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