Administrative Assistant

15 hours ago

Calgary AB TH L, Canada Vanguard Consulting Inc. Full time $30,000 - $50,000 per year

HR/Administrative Assistant

Location: Phillips Park

Schedule: Monday – Friday, 10:00 AM - 4 PM

Start Date: ASAP

Pay: From $18.50 per hour

Job Type: Part-time

Work Location: In person, in office

We're looking for a highly organized, proactive Administrative Assistant / Recruiter to join our vibrant and fast-paced sales office This role is ideal for someone who enjoys a dynamic work environment, is comfortable juggling multiple responsibilities, and is eager to take initiative, all while contributing to our growing team.

Key Responsibilities:

  • Administrative Support
  • Maintain and update internal databases and filing systems
  • Order and manage office supplies and equipment
  • Perform general office duties, including running occasional errands
  • Provide a professional, welcoming experience for all guests and visitors
  • Recruiting & Onboarding
  • Source candidates through platforms like Indeed/LinkedIn
  • Conduct pre-screening phone calls and schedule interviews
  • Manage and streamline the onboarding process for all new hires
  • Social Media Support
  • Assist in creating, scheduling, and managing posts across company social media accounts
  • Collaborate with the team to promote job openings and company events online
  • Help grow our online presence and engagement through creative content and regular updates

Qualifications:

  • Proficiency in Google Drive and office software
  • Strong attention to detail and organizational skills
  • Ability to multitask and handle shifting priorities
  • Excellent communication skills, both written and verbal
  • Comfortable working independently and in a team environment
  • Previous experience in recruitment or administrative roles is a strong asset
  • Familiarity with social media platforms (Instagram, Facebook, LinkedIn) is a plus

Preferred Qualifications:

  • 1-2 years of experience in a recruiting or reception/admin role
  • A self-starter attitude and the ability to thrive in a high-energy sales office
  • Participating in conferences and Teamnights

What We Offer:

  • Supportive and fun team environment
  • Company events/conferences and team-building activities
  • Growth opportunities within the company
  • Travelling Opportunities

If you're excited about combining your skills in administration, recruiting, and social media — we'd love to hear from you

Please complete the following assessment. As it is a requirement for our interview process. Candidates who DO NOT complete the assessment will NOT be reached out to by our HR team.

Link:

Job Type: Part-time

Pay: $18.50 per hour

Ability to commute/relocate:

  • Calgary, AB T2H 2L8: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Have you completed the required assessment? The link is in the job description. Candidates who complete the assessment will be reached out to.

Experience:

  • Administrative: 1 year (required)

Work Location: In person

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