Accounting Assistant

20 hours ago

Vancouver, British Columbia, Canada Ricoh Careers Full time

Accounting Assistant

Position Summary:
In this fast-paced department, the primary responsibilities involved in this role include registering new vendors, processing of invoices, preparing payment proposals, recording and management of samples, and processing of employee expenses. The incumbent will also be required to assist with various tasks related to general accounting, accounts payable and receivable, as well as the month end close, and annual audits.

Responsibilities:

Essential Duties and Responsibilities include the following: Other duties may be assigned.  In this position, either directly or through others, the incumbent shall

•    Full cycle accounts payable:  advising employees of the vendor registration process, register vendor in vendor registration system, verification of vendor bank accounts with phone calls to vendor, processing vendor invoices in N-ERP, matching of pre-request approvals to invoices, following up with deparment managers for approval, processing weekly cheque run/payment proposals, and clearing of any outstanding open-items

•    Prepare manual and provide training to employees on how to settle company expenses

•    Verifying and processing of employee travel and operating expense reports

•    Clearing of posting that were placed in the suspense account

•    Responsible for full sample device administration: register new samples and test devices in GRND; print labels and place them on sample devices; distribute and assign sample and test devices to requestors, collect un-used sample devices and place them back in storage

•    Carrying-out semi-annual audit and physical inspection of samples, reporting of any discrepancies from the audit

•    Liaise with accounting teams from other subsidiaries on any accounting related issues or changes

•    Responsible for document handling including filing and archiving documents and scanning documents into N-ERP

•    Assist in making reports and ad-hoc tasks/projects as required

  • Ability to speak Korean is an asset.

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