Real Estate Assistant

7 days ago

Dartmouth, Nova Scotia, Canada THE THOMAS GROUP Full time $40,000 - $60,000 per year

Job description

Location: Hybrid (Work from home with occasional in-office meetings)

Position Overview

We are seeking a highly organized and self-motivated Executive Assistant to support our growing real estate team. This role requires a detail-oriented individual who thrives in a fast-paced environment, is a natural problem solver, and is comfortable working both independently and collaboratively. You will be responsible for a mix of administrative duties and client-focused support to assist the team and elevate our client experience.

Key Responsibilities

  • Complete, file, and organize real estate paperwork and transaction documents including coordinating with lawyers, mortgage brokers and clients
  • Update and maintain listings, marketing materials, and internal documents
  • Assist with Canada Post mail-outs and general newsletter/email campaigns
  • Conduct property searches based on client criteria and gather relevant property information
  • Communicate with agents, clients, and vendors to obtain and verify property details
  • Assist with client event planning
  • Assist with searching for commercial leasing opportunities
  • Create and send client follow up emails, cards, etc.
  • Monitor client birthdays, milestones, etc. to stay top of mind
  • Create and manage CRM including smart lists, follow ups, tagging leads, etc.
  • Identify and solve issues as they arise, proactively supporting team operations
  • Attend periodic in-office meetings or team sessions as required

Qualifications

  • Previous administrative or real estate experience is an asset
  • A paralegal background would be excellent
  • Excellent organizational and time-management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and take initiative
  • Strong written and verbal communication skills
  • Proficient in Google Workspace (Docs, Sheets, Gmail) and comfortable learning new platforms
  • Familiarity with real estate tools or CRMs is a plus, but not a requirement
  • Own a laptop and cellphone with reliable internet access

Experience

Real Estate, Law Admin, Paralegal, or Administration (1 year preferred)

Work Environment

  • Primarily remote with flexible scheduling
  • Occasional in-office work required for meetings and collaborative sessions

Schedule

  • Monday to Friday, some weekends or evenings as needed.

Benefits

  • Primarily work from home, working times have some flexibility. Paid time off.

To Apply:

Please submit your resume and a brief cover letter outlining why you're a great fit for this role.

Work Location: Hybrid remote in Dartmouth, NS

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

  • Paid time off
  • Profit sharing
  • Work from home

Work Location: Hybrid remote in Dartmouth, NS

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