Operations Support

21 hours ago

Surrey BC VN G, Canada Apex Pneumatics Ltd. Full time

Position Overview

The Project Coordinator supports the day-to-day operations of the construction team by coordinating workflow, maintaining project schedules, and facilitating communication between the office and job sites. This role also assists with procurement, shipping and receiving, safety compliance, and general administrative tasks to keep projects running efficiently and on schedule. Must be comfortable in an industrial fabrication setting.

Key Responsibilities

Project Coordination & Scheduling

  • Assist with planning and updating project timelines, schedules, and workflow charts.
  • Coordinate communication between administration, site supervisors, and foremen to ensure timely completion of project milestones.
  • Monitor project progress and report on delays or required adjustments.

Procurement, Shipping & Receiving

  • Support purchasing and procurement of materials, equipment, and subcontractor services.
  • Track and verify shipments, packing slips, and invoices; maintain accurate inventory records.
  • Coordinate logistics for delivery and return of materials and rentals between suppliers and job sites.

Safety & Compliance

  • Maintain up-to-date safety certifications, training records, and compliance documentation for all required staff. As well as manage safety inspections of equipment/ vehicles as required.
  • Assist with toolbox talks, incident reporting, and safety audits.
  • Ensure compliance with company and regulatory safety standards.

Administrative Support & Data Management

  • Perform general administrative duties, including filing, data entry, and record management.
  • Assist in maintaining digital and paper filing systems for purchase orders, project documents, and correspondence.
  • Prepare reports, spreadsheets, and meeting notes as required.
  • Support job costing and expense tracking in coordination with accounting.
  • Update and maintain contact lists, certification logs, and equipment records.

Communication & Coordination

  • Act as a liaison between administrative staff and shop/field operations.
  • Assist in preparing project documentation, job binders, and communication packages.
  • Support management in workflow improvements and document control processes.

Qualifications & Skills

  • Minimum 2–3 years of experience in a construction or operations role.
  • Strong organizational and time-management skills with attention to detail.
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Knowledge of construction processes, scheduling, and procurement considered an asset.
  • Excellent communication and interpersonal skills.
  • Valid driver's license and ability to travel to job sites if needed.

Personal Attributes

  • Highly organized and dependable, with a proactive, problem-solving mindset.
  • Able to manage multiple priorities in a fast-paced environment.
  • Professional, collaborative, and adaptable to both office and site settings.
  • Committed to maintaining a safe, efficient, and well-documented work environment.
  • Team player with a willingness to take direction and follow through

Job Type: Full-time

Pay: $27.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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