Maintenance Clerk

2 weeks ago

Port Hawkesbury NS, Canada Port Hawkesbury Paper Full time $40,000 - $60,000 per year

Port Hawkesbury Paper is a forward-looking natural resources company committed to operating at the highest safety standard while caring for the environment and empowering our people to deliver top-quality products & customer service. We see integrity at the core of every relationship and a key principle as we strive for excellence in all we do in an ever-changing world. As a relatively small, non-hierarchical organization, we deliver big results with no red tape. We are a leader in Thermal Mechanical Pulp and Supercalendered paper production in North America. Port Hawkesbury Paper's approach to business and environmental sustainability creates an economic cornerstone for eastern Nova Scotia.

At Port Hawkesbury Paper, diversity means understanding, recognizing, and valuing the differences that make each person unique. We see inclusion as an essential part of our productivity, creativity, innovation, and competitive advantage. We strive for a fair and equitable recruitment process, where hiring decisions are based on the qualifications and experience of each applicant.

Maintenance Clerk

Port Hawkesbury Paper is currently seeking a skilled and motivated individual to join our Clerical team. Reporting to the HR Manager, the ideal applicant is a team player who can work independently and safely in a fast-paced, deadline-driven work environment.

Responsibilities:

  • Work scheduling for Maintenance Employees (vacations, holidays, on-call lists)
  • Assist with the entry and verification of payroll data
  • Payroll reconciliations and reporting
  • Vacation and holiday entitlement calculations
  • Maintaining files and confidential employee information
  • Answering employees' schedule and payroll inquiries
  • Perform other relevant duties as assigned

Experience/Education Requirements:

  • Post-secondary education in office or business administration
  • Minimum 5 years of experience in an administrative/service role
  • Advanced computer skills (Microsoft Excel and Word)
  • Experience in payroll administration for a unionized workforce

Skills/Competency Requirements:

  • Excellent communication and organizational skills
  • Demonstrated problem-solving and multi-tasking abilities
  • Solid time management skills and the ability to work independently under pressure and deadlines
  • Comprehensive understanding of payroll functions as they relate to collective agreement administration

Compensation: $30.53/hour per Collective Agreement.

Our HR team is actively recruiting for this role. To be considered, please apply no later than November 17, 2025, by sending your resume and cover letter to We thank all applicants for their interest; however, only those considered for an interview will be contacted.

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