Executive Assistant

1 week ago

Vancouver, British Columbia, Canada The Stewart Group Inc. Full time $60,000 - $80,000 per year

We're looking for a motivated, detail-oriented professional to join our team. Reporting directly to the President, this role offers exceptional exposure across strategic, operational, and client-facing initiatives and is ideal for someone who enjoys consulting and collaborative problem-solving.

Executive Support

  • Manage the President's calendar, prioritize meetings, and coordinate with internal and external stakeholders
  • Organize travel arrangements, conference registrations, and logistics
  • Handle emails and correspondence; draft clear, concise responses
  • Track timesheet entries and assist with resource planning
  • Reconcile monthly corporate credit card expenses

Administrative Operations

  • Maintain corporate records and oversee office facilities, including telecom, internet, lease renewals, and insurance
  • Manage petty cash and vendor relationships
  • Prepare agendas, materials, and resources for meetings and events
  • Support client engagement and company-wide staff functions

Project Coordination

  • Coordinate project timelines, deliverables, and communication channels between teams and stakeholders
  • Contribute to proposal development, client reporting, and progress documentation
  • Track project budgets, resources, and schedules
  • Foster collaboration among cross-functional teams and disciplines

Qualifications

  • 3–5 years of experience in administration or project coordination
  • Bachelor's degree or equivalent professional experience
  • Exceptional organizational skills, accuracy, and accountability
  • Strong business writing and verbal communication abilities
  • Independent and proactive work ethic with a team-oriented mindset
  • Experience in consulting, infrastructure, or transit sectors considered an asset

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