Financial Systems Advisor

We are looking for a Financial Systems Advisor to support the administration, maintenance, and optimization of ASEBP's financial systems. Reporting to the Manager, Financial Services, this position is responsible for the technical upkeep of finance's primary platform, Business Central, as well as other key platforms such as FloQast and SAMU.

The advisor will collaborate closely with business technology services, consultants and cross-functional teams to ensure financial systems remain secure, aligned with organizational goals, and capable of supporting future growth.

Additionally, the role will deliver technical support and analysis with a focus on our account services team, ensuring that systems and processes effectively enable both strategic and operational objectives.

Your Key Responsibilities

Financial Systems Administration and Maintenance

• Serve as the primary administrator for Business Central, managing user access and permissions, overseeing system security, and coordinating mandatory software updates.
• Configure and maintain FloQast to support finance workflows, ensuring the tool is fully optimized to improve the close process and enhance overall productivity.
• Oversee SAMU, our internal Spending Account platform, by monitoring system performance, coordinating enhancements, and performing user acceptance testing (UAT) for new features or releases.
• Maintain and troubleshoot financial data interfaces (e.g., with banks, external vendors), ensuring timely response to critical system interruptions or interface failures.

System Upgrades, Testing, and Continuous Improvement      

• Plan, test, and execute major upgrades in Business Central (occurring in April and October) and minor monthly updates, assessing potential impacts on financial processes.
• Collaborate with IT for technical support, infrastructure compatibility, and issue resolution related to financial applications.
• Coordinate and perform in-depth testing of new features, patches, and customizations for FloQast, SAMU, and related systems to maintain operational stability and integrity.
• Identify, recommend, and implement process improvements and system enhancements. Serve as a key resource for finance digitization and automation initiatives.    

Process Documentation and Internal Controls

• Establish and maintain comprehensive documentation for finance processes and system configurations, regularly reviewing and updating these documents to ensure accuracy and completeness.
• Review financial workflows and recommend process optimizations to ensure appropriate controls, security, and segregation of duties.
• Collaborate with process owners to maintain a 90% or higher "complete and up-to-date" score for finance documentation, policies, and procedures.
• Ensure that the Financial Systems Advisor responsibilities are appropriately documented to ensure business continuity and reduce key-person risk.   

 Training and User Support  

• Serve as the primary point of contact for system-related inquiries from finance and other stakeholders, providing timely frontline support and troubleshooting.
• Develop and deliver training materials (user guides, job aids, workshops) to ensure new and existing staff can effectively use Business Central, FloQast, and SAMU.
• Liaise with external vendors or consultants as needed for specialized support or system escalations.

Project Management and Strategic Initiatives      

• Lead or participate in cross-functional projects to improve financial operations, particularly for receivables and payables, and support the organization's goal of enhanced automation and digitization.
• In partnership with members of the financial leadership team, support strategic planning, including evaluating new system capabilities and potential module expansions.
• Support financial and technical projects that arise periodically, with a focus on the account services area, ensuring timely completion and minimizing disruptions to day-to-day operations.

Collaboration and Stakeholder Engagement

• Work closely with IT to align technical aspects (e.g., integration points, SharePoint maintenance, future system compatibility).
• Coordinate with cross-functional teams and committees to ensure Finance's needs are considered in broader organizational projects or disaster recovery plans.
• Maintain relationships with external technology partners, monitoring updates, user groups, and best practices to keep our financial systems current.

Your Education and Experience

• Completion of a university degree and a Chartered Professional Accountant (CPA) designation.
• Minimum five to ten years of related experience.

A combination of education and experience may be considered.

Your Abilities

• Solid understanding of accounting principles, financial reporting, internal controls, and end-to-end financial processes.
• Hands-on experience with mid- to large-scale ERP systems (e.g., Business Central, Great Plains, or similar).
• Familiarity with workflow management tools such as FloQast (or comparable) is an asset.
• Proven ability to plan, execute, and coordinate technical projects including system upgrades, system rollouts, and end-user training.
• Experience with process documentation and continuous improvement methodologies.
• Ability to build and maintain collaborative relationships across teams, including with peers, leaders, and stakeholders.
• Proficiency in Microsoft Office Suite; knowledge of Power Query and Power BI considered an asset.
• Exceptional analytical, problem-solving, and decision-making skills. Adept at troubleshooting under pressure.
• Excellent communication skills for diverse audiences, including Finance, IT, and executive leadership.
• Strong organizational and time-management skills with the ability to manage multiple tasks, meet deadlines, and shift priorities as needed.
• Leadership or mentorship experience, with an ability to guide others in a collaborative environment.
• Experience with benefits and/or insurance administration is an asset

This position is eligible to participate in the hybrid workforce program. If you have the required qualifications and would like to become a member of our team, please submit your resume by Noon on Tuesday, December 16.

No phone calls please. We thank all interested individuals, but only those candidates being considered for an interview will be contacted. ASEBP is an equal opportunity employer.

All offers of employment for this position are conditional upon satisfactory background and reference checks, which may include a criminal record check, a credit check, and/or education and employment verification.