Administrative Secretary

Requisition ID:

Position Number:

Posting End Date: October 28, 2025

City: Winnipeg

Employer: Winnipeg Regional Health Authority 

Site: WRHA Community Health Services - Riverview Health Centre  

Department / Unit: Palliative Care Team  

Job Stream: Non-Clinical  

Union: Non Union 

Anticipated Start Date: ASAP

FTE: 1.00  

Anticipated Shift: Days 

Work Arrangement: In Person  

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

Reporting to the Manager, Community Services the incumbent acts as a receptionist for the WRHA Community Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc., from hand written notes, Dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

• Two years directly related experience.
• Typing speed 50 wpm.
• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Experience with email and computerized calendars.
• Previous healthcare experience would be an asset.

• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Not Applicable

• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.