Human Resources and Payroll Coordinator

1 week ago

Windsor ON NW P, Canada 4a8b7068-bf1b-44d0-b31d-ce29e0efd249 Full time $40,000 - $60,000 per year

Full job description

We are looking for a detail-oriented and organized HR & Payroll Coordinator to join our team The ideal candidate will handle recruitment, attendance, payroll, benefits, and HR administration while maintaining confidentiality and accuracy in all areas.

Key Responsibilities

Recruitment & Onboarding

  • Prepare and post job postings on recruitment platforms (ex: Indeed, LinkedIn, etc)
  • Screen and manage candidates through screening calls and schedule in-person interviews as required
  • Maintain and engage candidate databases
  • Conduct reference checks for successful candidates
  • Continuously assess and refine recruitment processes using feedback and best practices
  • Provide additional administrative support as needed

Attendance & Scheduling

  • Monitor, record, and report staff attendance, including vacations, sick leaves, emergencies, and other absences
  • Maintain up-to-date work schedules and ensure HR records are accurate
  • Update leaves and benefits tracking worksheets as needed
  • Collaborate with the accounting department to reconcile records and ensure accuracy
  • Communicate with the Manager and Executive Director regarding concerns, adjustments, and employee inquiries
  • Maintain strict confidentiality with all records and reports

Payroll Administration

  • Prepare payroll files for processing with ADP
  • Verify time and attendance records, addressing discrepancies as needed
  • Cross-check payroll entries against attendance and accounting records
  • Ensure all calculations are accurate and complete prior to processing
  • Print and distribute pay stubs, update vacation balances, and file payroll documents securely
  • Maintain confidentiality of all payroll and employee information

Benefits Administration

  • Assist with the administration of extended health, dental, and RRSP benefits
  • Manage enrolments, updates, and notifications for staff
  • Maintain and update all employee benefit files

Relationship Management

  • Manage relationships between the College and its employees, as well the College and its students with the goal of helping College management maintain a positive work and campus environment for all

Other Responsibilities

  • Enter new hires, terminations, and employee updates into HR systems
  • Maintain organized and complete employee files
  • Follow confidentiality and HR protocols at all times
  • Conduct investigations as required
  • Perform additional duties as assigned by the Manager or Executive Director

Qualifications

  • Post Secondary education in Human Resources or related field (or equivalent experience)
  • Previous work experience in HR and Payroll job functions
  • Strong work ethic, ability to multitask, and ability to work with little supervision
  • Excellent written and verbal communication skills
  • Experience with MS Office Suite

Job Type: Full-time

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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