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Executive Assistant to Managing Director

2 weeks ago

Vancouver, British Columbia, Canada d40daadd-25bd-4b91-908a-3c6c2549afa6 Full time $55,000 - $65,000 per year

About Vantage Commodities

Vantage Commodities Inc is a trader-led firm built by professionals with nearly two decades at the top of the lumber trading industry. With deep expertise in both physical supply and futures markets, we approach the trade with structure, strategy, and disciplined execution.

The Role

We are seeking an organized and proactive Executive Assistant to work directly with the Founder/Managing Partner. The objective of this role is simple: enable the Founder to focus on high-level trading and business expansion by taking ownership of the administrative and operational tasks that would otherwise slow him down. Including scheduling, hiring support, basic HR coordination, travel, social media, and general office duties when needed.

You will act as the main point of coordination around the Founder's time, priorities, and tasks, helping keep both the Founder and the office running smoothly.

Key Responsibilities

  1. Executive Support & "Right Hand" Duties

  2. Calendar & Time Management: Master the Managing Partner's schedule. Prioritize meetings, block time for trading/strategy, and protect focused work time.

  3. Travel Logistics: Plan and book business travel, including flights, accommodations, and itineraries.

  4. Ad-Hoc Problem Solving: Handle tasks as they arise. Whether it's a personal errand, research, or an urgent business requirement, you are the go-to person to get it done.

  5. Hiring & People Support

  6. Recruitment: Screen new applicants, review resumes, and schedule interviews to help us build a world-class team.

  7. Employee Support: Serve as a point of contact for company employees, assisting with onboarding and general support to maintain a positive culture.

  8. Marketing, Events & Projects

  9. Social Media: Assist in managing the company's LinkedIn and social presence to keep the brand active and professional.

  10. Event Planning: Organize company dinners, team-building events, and client functions.

  11. Project Management: Maintain task lists and follow up with internal/external stakeholders to ensure deadlines are met.

  12. General Office Administration

  13. Office Management: Ensure the office runs smoothly on a day-to-day basis. When not occupied with executive tasks, you will handle general filing, organization, and office upkeep to ensure a professional environment.

Who You Are

  • Experienced: You have experience as an Executive Assistant, Office Manager, or in a similar operations role.

  • Trustworthy & Discreet: You will be handling sensitive business information and working closely with leadership. High integrity is non-negotiable.

  • Tech-Savvy: You are comfortable with office software, social media platforms, and learning new internal systems quickly.

  • Resilient: You remain calm under pressure and can adapt quickly in a trading environment where priorities shift.

equirements

  • Based in Vancouver, BC (In-office).

  • Excellent written and verbal communication skills.

  • Available to start by December 1st.

What We Offer

  • Competitive compensation based on experience.

  • Flexible working hours when needed (while maintaining core in-office presence).

  • The opportunity to work directly with company leadership and learn the ins and outs of a growing trading firm.

How to Apply

Please send your resume and a brief cover letter outlining why you are the right fit to support the leadership at Vantage Commodities Inc to

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site gym

Work Location: In person