Executive Assistant

1 week ago

Saint John NB EL S, Canada Kaleidoscope Social Impact Full time $45,000 - $55,000 per year

Executive Assistant (Bilingual - French/English)

Kaleidoscope Social Impact Group

Saint John, New Brunswick

Full-Time | On-site at the Social Enterprise Hub

About Kaleidoscope Social Impact

Kaleidoscope Social Impact is a dynamic charitable organization committed to fostering economic independence and community transformation through social finance, skills training, and social purpose real estate. Located in the heart of Saint John and working across New Brunswick, we empower individuals and organizations to build assets, create income, and achieve greater self-reliance.

Position Summary

We are seeking a highly organized, proactive, and bilingual Executive Assistant to support our leadership team. This role is pivotal in ensuring smooth day-to-day operations, managing multiple priorities, and supporting the coordination of strategic initiatives.

One of the first priorities for this position will be to support the implementation of a new Customer Relationship Management (CRM) system. This includes coordinating with vendors, assisting in data migration, training staff, and ensuring the system aligns with organizational needs for stakeholder engagement and impact tracking.

Key Responsibilities

  • Provide high-level administrative support to the CEO/Co-Founder.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare correspondence, reports, presentations, and meeting materials in both English and French.
  • Lead coordination and support for the implementation of a CRM system.
  • Support data collection and provide assistance for key organizational programs.
  • Manage administrative duties related to the Board of Directors, including scheduling meetings and preparing materials.
  • Liaise with internal teams, community partners, and stakeholders.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Support event planning and logistics for organizational initiatives.

Qualifications

  • Fluency in French and English (spoken and written) is required.
  • Minimum 2-3 years of experience in an executive assistant or administrative support role.
  • Experience with CRM systems or digital tools for stakeholder management is a strong asset.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite.
  • Experience in a non-profit or social enterprise environment is an asset.
  • Ability to work independently and collaboratively.

Why Join Us?

  • Be part of a purpose-driven team making a tangible impact in New Brunswick.
  • Work in a collaborative and inclusive environment at the Social Enterprise Hub.
  • Opportunities for professional development and community engagement.

Kaleidoscope Social Impact is an equal opportunity employer. We encourage applications from all qualified individuals, including those from underrepresented communities.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

  • Executive Assistant

    3 days ago

    Saint John, New Brunswick, Canada Ocean Capital Full time $40,000 - $80,000 per year

    Ocean Capital Holdings Limited is a privately held company with its head office located in Saint John, NB with interests in a number of businesses, including broadcasting, construction, energy, and real-estate. Our purpose is to grow winning businesses with great people, which contribute to better communities. We unlock the potential of our businesses...

  • Executive Assistant

    2 days ago

    Saint John, New Brunswick, Canada Ocean Capital Full time $55,000 - $85,000 per year

    Job DescriptionOcean Capital Holdings Limited is a privately held company with its head office located in Saint John, NB with interests in a number of businesses, including broadcasting, construction, energy, and real-estate. Our purpose is to grow winning businesses with great people, which contribute to better communities. We unlock the potential of our...

  • Executive Assistant

    2 weeks ago

    Saint John, Canada Marque Construction Full time

    **Responsibilities for Executive Assistant** - Schedule appointments, and maintain and update supervisors' daily calendar - Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports - Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly - Maintain confidentiality of highly...

  • Executive Assistant

    1 week ago

    Saint John, NB EK E, Canada YMCA of Southwestern New Brunswick Full time $40,000 - $46,000 per year

    The YMCA of Southwestern New Brunswick is a charity offering opportunities for personal growth, community involvement and leadership. As a member of our executive staff team you will play an essential role in the day to day operations and governance of the YMCA. You will be responsible to ensure the executive office runs smoothly and effectively while...

  • Executive Assistant/Project Manager

    4 weeks ago

    Saint John, Canada Dillon Consulting Limited Full time

    Overview Executive Assistant / Project Manager to provide pivotal support for the President in a fast-moving, collaborative environment. Based in the Saint John office with flexible work hours and a hybrid arrangement (3 days in the office minimum). We are seeking a proactive, tech-savvy professional with strong organizational skills, excellent...

  • Executive Assistant/Project Manager

    4 days ago

    Saint John, Canada Dillon Consulting Limited Full time

    Overview Executive Assistant / Project Manager to provide pivotal support for the President in a fast-moving, collaborative environment. Based in the Saint John office with flexible work hours and a hybrid arrangement (3 days in the office minimum). We are seeking a proactive, tech-savvy professional with strong organizational skills, excellent...

  • Executive Assistant/Project Manager

    2 weeks ago

    Saint John, Canada Dillon Consulting Limited Full time

    OverviewExecutive Assistant / Project Manager to provide pivotal support for the President in a fast-moving, collaborative environment. Based in the Saint John office with flexible work hours and a hybrid arrangement (3 days in the office minimum).We are seeking a proactive, tech-savvy professional with strong organizational skills, excellent communication,...

  • Executive Assistant

    4 days ago

    Saint John, Canada Dillon Consulting Full time

    Overview Do you consider yourself a proactive, tech-savvy professional with strong organizational skills and a drive to turn ideas into action? Do you thrive on making connections and teaming up with high-impact players—both inside and outside the organization, in a fast-moving, collaborative setting? If you're a trusted problem-solver with stellar...

  • Executive Assistant

    2 weeks ago

    Saint John, Canada Dillon Consulting Full time

    OverviewDo you consider yourself a proactive, tech-savvy professional with strong organizational skills and a drive to turn ideas into action? Do you thrive on making connections and teaming up with high-impact players—both inside and outside the organization, in a fast-moving, collaborative setting? If you're a trusted problem-solver with stellar...

  • Strategic Executive Assistant, Corporate Operations

    4 weeks ago

    Saint John, Canada Ocean Capital Full time

    A leading diversified company based in Saint John, NB seeks an Executive Assistant to support the Corporate Operations team. This role involves high-level administrative tasks, travel coordination, and project management. The ideal candidate has at least 5 years of executive support experience, specializes in office management, and maintains a high level of...