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Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada Landsong Heritage Consulting Full time $70,000 - $85,000 per year

Job Posting

Position Available:

Executive Assistant

Locations Available:

· Remote: within Western Canada (BC or Alberta preferred)

· Office Based: Chetwynd / Moberly Lake, BC

Salary/Wage:

· $70,000-$85,000

bas
ed on 36 hours/week

Other Benefits:

  • Extended Health Benefits: life insurance, medical, dental, vision, long and short-term disability, etc.
  • Personal and Health Spending Accounts
  • Employer match RRSP/DPSP program
  • Cell Phone Reimbursement: $1200/year
  • Extra paid holidays during office closure during winter holidays (typically 3-4 days)
  • Funding for training and conferences
  • Relocation benefit (for staff relocating to Chetwynd/Moberly Lake area): $3000

Landsong, established 1998 and proudly Indigenous-owned, is based in Moberly Lake, BC and operates throughout the province. We take a cultural approach to archaeology and work in close collaboration with Indigenous communities, supporting community-led traditional land use studies. Our team-based work environment focuses on professional growth in a safe, engaging and supportive setting. Landsong's culture is built on collaboration and guided by our core values: Safety, Quality, Integrity, Innovation & Respect.

Job Description
– Reporting to a small number of senior staff, tasks and responsibilities may include, but are not limited to:

  • Manage complex calendars, coordinate meetings, and handle scheduling conflicts with discretion and diplomacy.
  • Serve as the primary liaison for executive and senior staff's email communication, proactively monitoring inboxes, flagging high-priority messages and ensuring timely follow-up on critical correspondence.
  • Act as a daily operational checkpoint for leadership, managing office workflows, anticipating needs, and streamlining communication to maintain focus on strategic priorities and initiatives.
  • Prepare and edit correspondence, presentations, reports, and other documents on behalf of executives and senior staff.
  • Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
  • Organize leadership meetings, including preparing agendas, taking minutes, and following up on action items.
  • Maintain office systems and processes to streamline administrative workflows.
  • Handle confidential information with the utmost integrity and discretion.
  • Compliance with and contribution to the continued development of the Landsong Environmental Health & Safety (EHS) Program.
  • Adherence to the Landsong Quality Management Program (QMP).

Minimum Requirements:

  • Bachelor's degree or equivalent experience.
  • 5+ years of experience in executive support, administrative coordination, or related roles.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and prioritize competing tasks in a dynamic environment.
  • High level of professionalism, discretion, and judgment.

If you are interested in working with Landsong, please complete the application form available
here
and submit it along with your resume to