Junior Executive Assistant

Are you looking for a **new challenge **with a rapidly growing company? **Look no further**

UTV International is currently looking for a **full-time Junior Executive Assistant** to join our team.

**Who are we?**

Founded more than **25 years** ago, UTV International specializes in designing & manufacturing tailor-made tracked vehicles for forestry, mining, power, and telecom companies. An industry leader in heavy vehicle design, UTV International has a well-established customer base in the United States and Canada and is rapidly growing.

We are looking for a talented **Junior Executive Assistant.**This position requires the ability to remain flexible, proactive, resourceful, and efficient while maintaining a high level of confidentiality.
- Providing an executive level support to the owner of the company
- Answer, screen and forward incoming calls
- Daily briefings on important matters to the president
- Supervise the president’s inbox and perform the requested tasks; Keep him updated on priorities and schedule his appointments.
- Report back to the president on execution of all projects in collaboration with Project managers
- Taking meeting minutes, distribute, file, follow-up and create agenda for next meetings.
- Schedule meetings, travel arrangement and appointments
- General administrative duties including but not limited to; assembling of manuals, photocopying, scanning and mass mailings
- Review all incoming invoices and electronic documents to be paid, identifying which may require immediate attention. Ensure all approvals are obtained prior to releasing payments.
- Process employee expense reports, ensuring accuracy of information and assist with accounting tasks.
- Assist HR in upkeep of information, vacation requests, onboarding / off boarding etc.
- Format, proofread, finalize, and distribute company documents (letters, proposals, etc.) adhering to the established guidelines.
- Typing of correspondence and various documents
- Provide ongoing administrative support to the President and management team.
- Perform other tasks, including, but not limited to, acting as back-up to colleagues, filing of documents and receptionist functions.

**What we offer**:

- **Competitive Compensation Package**:

- **RRSP** program
- **Collective insurance** (medical, dental, extended healthcare, vision, and life insurance)
- Competitive paid time off
- Free Parking
- Casual dress code
- Experienced and supportive team atmosphere.

**Your experience and education**:
Minimum of 3-5 years of working experience in an administrative or similar role

You have an Office Administration diploma or other relevant education an asset

You have excellent written and oral communication, in both French and English

Working knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)

You have the ability to prioritize workload and the flexibility to manage multiple tasks

You have the ability to work in a deadline-driven work setting and deal with confidential information

You value teamwork, client service, and quality in detailed work.

**Requirements**:

- Basic level of office suite
- Advanced oral and written English communication skills
- Basic oral and written French communication skills
- Good customer service skills
- Ability to work cooperatively in a team and support others when required.
- Desire to learn
- Detail oriented
- Excellent organizational skills
- Responsible and discreet with utmost professional integrity

, Permanent

**Salary**: To be discussed

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**THIS IS NOT A REMOTE POSITION.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flextime
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Mont-royal, QC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- office Assistant: 4 years (preferred)

**Language**:

- English (preferred)

Work Location: One location