Contruction Office Administrator

2 weeks ago


Edmonton, Canada Dyand Mechanical Systems Inc Full time

**CONSTRUCTION OFFICE ADMINISTRATOR**

**PURPOSE OF THE POSITION**

The Office Administrator is responsible for preparing field information packages, work orders, process the completed field paperwork in software programs. Provide follow up communication with contractors regarding scheduling.

**RESPONSIBILITIES**

Main Activities:

- Prepare job information for field staff/installers
- Assist with job assignments for upcoming appointments
- Communicate with builders on scheduling confirmations or changes
- Coordinate with warehouse/purchasing department for material requirements and package preparation for upcoming schedule
- Prepare sales orders for product requirements
- Daily timesheet processing/invoicing
- Maintain information and all communications from builders in scheduling software
- Completing a variety of reports for payroll and department manager
- Filing

**KNOWLEDGE, SKILLS AND ABILITIES**

**Knowledge**
- 3 years of Data entry
- Basic understanding of business operation tasks (inventory, invoicing, etc.)
- Sage 100 Experience an asset, but not required
- Intermediate computer skills in a variety of different areas such as: Windows, Word, Excel, Outlook
- Excellent organization and adaptable to changing tasks
- Professional business communications
- Analytical and critical thinking abilities
- Accuracy and high attention to detail is required
- Effective time management
- Must be fluent in English, written and spoken

**Skills**
- Team building
- Analytical and problem solving
- Effective verbal and listening communication
- Very effective organizational
- Effective written communication
- Time management
- Ability to multitask

The above responsibilities are the main scope of the position but not limited too.

Pay: From $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Customer service: 2 years (preferred)
- Data entry: 3 years (preferred)

Work Location: In person


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