Purchasing Assistant

**MKS Atotech**, a manufacturer of specialty chemicals used in the general metal finishing industry, has an immediate opening for a Purchasing Assistant in Burlington, Ontario.

Responsibilities Include:

- Purchasing quality goods at the lowest prices.
- Keep sufficient stock of raw materials and non-inventory items to ensure on time production and guarantee customer satisfaction.
- Generate required customs documents for outbound shipments and act as customer service backup.

**Ordering**
- Create requisitions as needed.
- Reorder points are checked and adjusted as needed on a daily basis.
- At the time of the order the price and expected delivery date is confirmed. Further follow-up is made to ensure that this date is met.
- Canadian suppliers who ship collect are advised to use the freight company of our choice to ensure the most economical and prompt delivery.
- With U.S. suppliers who ship collect designated freight company is notified of pick-up date, weight, and special requirements (certain temperature, etc.) to ensure better control over the quality of the deliveries.
- Foreign overseas suppliers are always promptly notified of forwarding agent, carrier, customer broker and all necessary information to ensure the quickest and most economical delivery.
- Blanket orders are kept up-to-date.
- Unique and repetitive delays are recorded on Corrective Action forms and forwarded to party in fault for the corrective measure.
- Adhere to Vendor List when completing this area of responsibility.
- Freight, Duty, Brokerage distributed on PO by line items based on weight and value.
- Follow-up with suppliers on invoices discrepancies and freight invoice discrepancies.
- Process Purchase orders/STO's on behalf of Atotech Detroit
- Ariba ordering

**Expediting**
- Perform the necessary expediting of shipments to ensure prompt delivery.
- Shipments are traced through customs broker, forwarding agent, supplier, or freight company. Reason for delay of order is determined (no stock, lost order, equipment breakdown, etc.) and the appropriate steps are taken to correct the matter.
- Respective personnel are always notified of any delays so that the customer can be notified and corrective measures can be taken.

**Quotes**
- Obtain price and delivery for inquires given to customer service via the customer, sales department or marketing department.
- A complete and accurate description of the items being quoted is written on the quote form by customer service to ensure that there is no misunderstanding of what is being quoted.
- To determine the cost of a product it is needed to include freight costs, duty and brokerage, foreign currency and all other information that might contribute to the cost of this product.
- Get various bids or quotes on nickel chemicals, metals, special orders requests, and various volatile chemicals prior to ordering to ensure best prices met.

**Sourcing and New Product Introduction**
- Source new products for several reasons: product obsolete, price too high, supplier cannot supply any more, environmental reasons, etc.
- Source the product, find out all of the details, if imported find out if it is on the DSL, get specs and MSDS and have them approved by Technology Manager or business Manager - GMF/Electronics
- Once product is approved, fill in the New Product Introduction form and circulate for product code.

**Returned Goods**
- Once reason for return is determined, supplier is notified. Determine who is responsible for additional cost of goods, returned duty, brokerage, and freight. If supplier is responsible for the return, a Corrective Action form is filled out and sent to supplier for corrective measures.
- Find out if restocking charge is applicable, get authorization number.
- Detailed description is forwarded to customer service to prepare the bill of lading.
- Follow-up with shipping department to ensure that the product left our facility.
- Issue Return to Supplier P/O

**ISO**
- Process new product introduction forms as required.
- Issue corrective action reports (RCPA's) as required.
- Approving new source for raw materials.
- Update ISO Vendor certificate as needed and updating file.
- Vendor rating bi-annual and yearly.

**Communication**
- Communicating with customer service, shipping and receiving, manufacturing, sales, and all other departments of any delays, delivery date changes, product changes and any other discrepancies.
- Errors and omissions are reported to supplier immediately.
- Corrective Action forms are issued.

**Back up to Customer Service**

**Required Skills**:

- Excellent customer service skills
- Knowledge of SAP, Purchasing
- Knowledge in buying, production, inventory control and transportation.
- Experience working with customs brokers and transportation companies is required
- Good aptitude for mathematical calculations (i.e. conversions for lbs. and kgs., etc.)
- Three to five years of hands-on working experience in a Purchasing Department
- Professio