Capital Project Coordinator

**Requisition ID**:39017

**Organization**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

**Main Purpose and Function**
The Project Coordinator assists with the development and delivery of the Capital Replacement/Replacement Program by involvement in the planning, development, and implementation of various projects.

We have two roles, one is with Building Envelope and related to a wide variety of existing civic buildings and parkades requiring building envelope audits, and upgrade/repair of building envelope. The second is with Mechanical related to a wide variety of existing civic buildings and parkades requiring mechanical systems audits, and upgrade/replacement of HVAC, plumbing and fire suppression systems.

**Specific Duties/Responsibilities**
- Building Envelope: Assists with the development of the Capital Maintenance Program by conducting detailed building condition audits and validating projects related to building envelope.
- Mechanical: Assists with the development of the Capital Replacement/Renewal Program by conducting detailed building condition audits and validating projects related to mechanical systems audits, and upgrade/replacement of HVAC, plumbing and fire protection systems.
- Liaises with civic departments to define the project and builds a project schedule and budget which is reviewed by the Manager and shared with the service group. Provides regular updates on project schedule and budget to Manager and service group.
- Coordinates the preparation of Request for Proposals and tenders, including preparing the scope, scheduleand requirements in order to meet project objectives and requirements.
- Oversees the consultants’ preparation of drawings, specifications, contract documents during project definition phase for the repair, improvement, modification, and alteration of civil buildings and/or infrastructure. Engages stakeholders for design reviews and inputs. Reviews consultants’ drawings, specifications and contract documents to ensure conformance to project objectives and requirements.
- Liaises with civic departments, consultants and contractors during construction to manage construction activities.
- Coordinates and manages the project and acts as a liaison between contractor, consultant, and civicdepartments to ensure desired results.
- Authorizes changes, additions or deletions as required on approved projects including recommending approval of payments, and coordinating handover and commissioning activities.
- Performs periodic inspections on completion of work for compliance with contract documents and deliverables
- Examines and checks plans in the preliminary and working drawing stages for suitability of layout, accuracy, economy and by-law conformity.
- Represents civic departments in negotiating problems with contractors and consultants.
- Tracks, updates and maintains formal records regarding the project during and after the project completion including coordinating handover and commissioning activities
- Writes detailed reports on assignments as required.
- Ensures for the provision of adequate supervision on the project.
- Performs related work as required.

**Minimum Qualification Requirements**
Education and Experience:

- Graduation from a diploma program. Diploma in Architectural and Building Technology, Construction Management, Mechanical Engineering, Civil or equivalent specialization from an accredited Technical School.
- A minimum of 5 years’ experience at a sub-professional level preparing designs drawings, cost estimates and specifications, and providing construction project management or project coordination related to building envelope projects or mechanical systems; OR an equivalent combination of training and experience related to building envelope or mechanical systems projects.
- Formal training in project management methodologies, preferably consistent with those provided by Project Management Institute (PMI); OR an equivalent combination of training and experience.

Knowledge, Skills and Abilities:

- Extensive knowledge of project lifecycle, project management methodologies and project delivery
- processes applicable to the work performed
- Thorough knowledge of the principals of building systems design and operations, and considerable
- knowled