Administrative Assistant

5 days ago

Calgary, Canada MaKami College Full time

Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.
Major Accountabilities/Responsibilities (Including but not limited to the following):

- Carrying out administrative duties such as filing, typing, copying, faxing, scanning, etc.
- Maintaining computer and manual filling systems
- Maintain databases and spreadsheets, ensuring data accuracy.
- Assist in organizing and setting up events, including graduations, open houses, career fairs, orientations and social events.
- Manage the intake and tracking of deliveries and supplies.
- Pick up supplies from wholesalers as required.
- Assist in planning and executing special projects as assigned by the Director of Operations.
- Carry out tasks, including off-campus assignments, as required on behalf of the Director of Operations.
- Maintain and track inventory, ensuring accurate records and timely restocking.
- Assist with schedule management, including setting appointments and coordinating meetings.
- Support the preparation and compilation of annual reports and other documentation

Education and Experience
- A Diploma or certificate in office administration or a related field is preferred.
- A valid driver's license and a reliable vehicle are mandatory.
- Proven experience in administration
- Excellent organizational and multitasking abilities.
- Previous event planning experience is preferred.

Skills and Competencies
- Strong attention to detail and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Flexibility to assist with various tasks and adapt to changing priorities.
- Ability to build strong relationships internally.
- Work efficiently and with integrity under pressure.

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