Office Assistant
7 days ago
**General Description**:
Westhill Innovation is seeking an administrative office assistant who is organized and who can assist the various managers with tasks.
He or she should possess effective communication skills and be able to interact with coworkers and clients daily.
**Duties and Responsibilities**:
Assist with organizing on-boarding of new employees
Some accounting support functions, manager’s expenses and general accounting paperwork for a small office (10-15 people)
Monthly inventory reconciliation as required
Ordering office supplies, retrieving mail at post office.
Courier tasks.
Keeping employee areas (kitchen and printer areas clean and organized)
Office administration and office tasks
Supporting the president and executive team in creating expense reports and overall administrative tasks.
May be asked from time-to-, time to assist in the creating of documents and standards as the business grows.
**Knowledge and Skills**:
- Organizational and planning
- time management skills and the ability to prioritize work
- good numeracy skills
- Working knowledge of QuickBooks or Sage 50 is an asset
- attention to detail and accuracy
- problem-solving
- adaptability
- customer service orientation
- teamwork
- communication skills - verbal and written
- confidentiality is mandatory
**Education and Qualifications**:
- Minimum 5 in an administrative or office position
- Computer proficiency (we are an MS Office environment)
- Strong written and verbal communication
- Minimum college level preferred
**Job Types**: Full-time, Permanent
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Vaccinations required. Hand sanitizing, social distancing, masks, weekly cleaning of work spaces
**Education**:
- Secondary School (preferred)
**Experience**:
- administrative assistant: 3 years (preferred)
- receptionist: 3 years (preferred)
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