Administrative/operations Coordinator

3 days ago

Toronto, Canada Epiq Systems, Inc. Full time

It's fun to work at a company where people truly believe in what they are doing

**Job Description**:
Epiq, a leading provider of legal process outsourcing, eDiscovery, and managed review services, is seeking an energetic Administrative/Operations Coordinator for our Canadian business. The Coordinator is responsible for working with the Managing Director to ensure consistent day-to-day functionality of our Canadian Document Review business and corporate offices. The Coordinator is also responsible for working closely with Recruiting, Service Delivery, and Operations, to support new projects in Canada. Exceptional service to Epiq’s contract reviewers and clients is of highest priority, and should always be the goal of all tasks, from commencement through completion.

Key responsibilities:

- Assisting with recruitment and onboarding processes with RM, IT and contractors
- Create, manage, process and submit invoicing to AP for contractors utilizing DM and Excel spreadsheets
- Work with recruiters on procurement of all onboarding documentation.
- Check provincial bar status for contractors prior to project kick-off, and escalate any issues to the recruiter responsible for the project. Check provincial bars monthly for longer-term contractors.
- General office and facilities support, including managing security passes and access, maintaining office supply stock.
- Manage external vendor relationships, including communications with vendors and landlords.
- Other administrative, operations and service delivery based tasks, as requested.

**Requirements**:

- Minimum high school certificate; college or university experience or degree preferred.
- Some legal industry experience is preferred.
- High quality writing and quantitative analysis skills, including Word, Excel, and PowerPoint skills.
- Able to work in a deadline-driven environment and respond to multiple priorities. Ability to work on multiple projects simultaneously.
- Strong interpersonal skills and ability to communicate effectively with company clients both orally and in writing.#LI-DB1

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

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