Accounts Payable

**About FPC**

FPC is a purpose-oriented and determined organization focused on designing simple, innovative, and deep green building systems. We are passionate about client-oriented business and energy-efficient design.

Our success is derived from our passion and commitment to the work we do and the people with whom we work. We are an entrepreneurial company that values constant learning, improvement, and growth while working hard to support the success of our clients and their projects. Our projects vary from residential, commercial to industrial.

**Job Summary**:
**Key Responsibilities**:
**Accounts Payable (AP)**:

- Process outgoing bill payments.
- Notify leadership when EFT transfers need to be issued.
- Review and verify invoices and check requests for accuracy and compliance with company policies.
- Process invoices, expense reports, and purchase orders in a timely manner.
- Schedule and prepare payments (e.g., checks and wire transfers) to sub-consultants, vendors and suppliers.
- Reconcile accounts payable transactions and resolve discrepancies.
- Maintain and update vendor records, including tax documentation and payment terms.
- Assist in month-end closing, ensuring all AP transactions are recorded.

**Accounts Receivable (AR)**:

- Process all incoming payments and reconcile transactions to the correct invoices/projects in.
- Set expected payment dates for invoices at the beginning of each month based on client payment frequency and management direction.
- Update invoice notes in upon receiving past-due responses.
- Generate and issue invoices to customers and clients.
- Monitor customer accounts for timely payments and follow up on overdue balances.
- Record and reconcile incoming payments (e.g., checks, ACH, credit cards) in accounting systems.
- Investigate and resolve payment discrepancies and customer inquiries.
- Prepare monthly AR aging reports and assist with cash flow forecasting.

**Disbursements & Expenses**:

- Update projects with incoming disbursement charges, such as printing and courier-related costs.
- File and process employee receipts as required.
- Evaluate team project expenses and ensure proper coding against project numbers.
- Purchase equipment, subscriptions, and necessary team items as requested.

**Forecasting & Reconciliation**:

- Lead the monthly forecasting meeting to identify invoicing needs.
- Update forecasting sheets with new projects, budgets, and project leads.
- Weekly manual updates of Bank Chequing and Credit Card accounts by reconciling payments.

**General Duties**:

- Collaborate with internal departments to ensure accurate billing and payment processing.
- Follow up with staff members to ensure accurate invoicing.
- Prepare and maintain accurate financial records and documentation.
- Assist with audits by providing documentation and reports as requested.
- Identify and implement process improvements to enhance efficiency and accuracy.

**Qualifications and Skills**:
**Education**:

- Associate’s or Bachelor’s degree in Accounting, Bookkeeping, Finance, Business Administration, or related field (preferred).

**Experience**:

- 2+ years in accounts payable/receivable or similar accounting role.
- Experience in handling financial forecasting and reconciliation processes.

**Technical Skills**:

- Proficiency in accounting software (e.g., Xero) and Microsoft Excel (pivot tables, VLOOKUP, etc.).
- Understanding of basic accounting principles, GAAP, and financial regulations.
- Experience with ERP systems or automation tools is a plus.
- Familiarity with tax regulations (e.g., sales tax, withholding tax) is a plus.

**Soft Skills**:

- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving mindset and ability to meet deadlines under pressure.

**Benefits**:

- Competitive salary based on experience.
- Health, dental, and vision benefits.
- RRSP Matching.
- Paid time off and holidays.
- Opportunities for professional development and growth.

We value diversity as a strength and encourage applicants from diverse backgrounds to apply.

**Location**: Vancouver or Langley Office

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Accounts: 2 years (required)

Work Location: In person