Office and Program Administrator

The **Forestry Sector Council (FORSEC)** is a not-for-profit organization dedicated to developing a skilled and professional workforce for the forestry industry in Nova Scotia. They collaborate with partners to identify and solve labour challenges, advance innovation in human resources, and build capacity in the forestry sector. Their office is located in Truro Heights, NS.

They are currently looking for an **Office and Program Administrator** to facilitate efficient operations internally, serve their industry's employers, and strengthen their workforce. Reporting to the Executive Director, the Office & Program Administrator will lead all administrative support, ensuring the efficient operation of the office, while engaging members and stakeholders, supporting team efforts, and ultimately serving industry employers.

**Key Responsibilities**
- Maintain and refine existing administrative systems, ensuring smooth day-to-day operations while proactively identifying, implementing and updating SOPs and other areas for improvement to enhance office efficiency.
- Assist in designing, documenting, and implementing scalable administrative workflows to support the organization’s evolving needs.
- Organize and maintain key organizational records, digital files, and databases, ensuring accuracy and accessibility, including maintenance and reporting using a custom AMS/CRM.
- Assist with the creation, organization, and distribution of materials (e.g., reports, presentations, newsletters, training guides) designed to engage and inform various stakeholders.
- Support the planning and execution of various projects, keeping track of progress and deadlines.
- Deliver outstanding service to members and stakeholders by addressing needs promptly as the first point of contact with the organization.
- Ensure office facilities, equipment and inventories are well-maintained.
- Contribute to the team by taking on additional relevant duties as needed.

**Qualifications and Experience**:

- They must have a minimum college diploma (in administration, business, marketing, communications, or commerce.
- 3+ years of comparable work experience.

**Essential Attributes**:

- Outstanding attention to detail with a strong sense of initiative and follow-through.
- A team player with strong interpersonal and communication skills.
- Strong verbal and written communication skills, with the ability to convey complex ideas clearly and effectively to diverse audiences.
- Demonstrates proven experience building relationships across various stakeholder groups
- Demonstrates proven organizational, planning, prioritizing, and time management skills.
- A self-starter who exercises good judgment.
- Familiarity managing a point-of-sale system in support of membership enrollment considered an asset.
- Familiarity with workforce development and the labour market is considered an asset.
- Familiarity with community engagement and marketing strategies is considered an asset.

**Working Considerations**:

- This is a full-time (37.5 hour workweek)
- On-site role located in Truro Heights, NS - consideration will be given to a work from home arrangement for 1 - 2 days per week once the administrative duties have been well established and running smoothly.
- Compensation - $50,000 - $57,000 annualized, depending on skills and experience.

Pay: $50,000.00-$57,000.00 per year

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you able to reliably commute to the office in Truro Heights, NS on a daily basis?

Work Location: In person

Application deadline: 2025-04-18