Project Coordinator, Cybersecurity

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Information Systems and Technology, Level C

Job Title

Project Coordinator, Cybersecurity

Department

OCIO | Cybersecurity Program Management

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 29, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

The Project Coordinator, Cybersecurity will provide support to the PrISM (Privacy and Information Security Management) program as part of the Cybersecurity team. In collaboration with other areas of Cybersecurity and UBCIT the incumbent will be performing project management, coordination, analysis and administrative duties in order to support the technology led projects within the UBC PrISM program.

Reporting to the Program Manager, Cybersecurity, this position will be an integral member of the UBC Cybersecurity Team. This position works closely with UBC IT teams as well as liaising with other academic and administrative clients, vendors and industry peers.

Work Performed

Specific Duties:

- Utilizes Subject Matter Experts (SME) and consults leadership to solicit, understand and capture relevant information to prepare PrISM project management documentation for the Cybersecurity Program Manager, Chief Information Security Officer, and the PrISM team. Gathers information and prepares documentation for the Program Manager and other managers on the scope, schedule, resources, metrics and project status of PrISM technology projects. This would include Project Plans, RAID log, RASCI charts, Gantt chart, organisation charts etc. as required.
- Produces project procurement documentation (PR, RFI, RFP, RFQ), for PrISM technology projects, administering and overseeing the approval processes.
- Works with the PIA Risk Analyst to coordinate the PIA process associated with PrISM technology projects.
- Works with SME s to develop and document PrISM technology related policies and procedures, and help to deliver these to end users of varying technical abilities through guidance and consultative services.
- Develops and assists in the presentation of business cases to PrISM Senior Managers and Directors
- Manages the timely production of Investment Planning and Prioritization documentation such as Investment Request, Business Case, Project Charter, and Implementation Plan.
- Coordinates activities with Cybersecurity team members, UBC IT team members, external clients and vendors on project management tasks.
- Produces regular project status reports for Program Manager.
- Produces closure reports and lessons learned logs.
- Assists with researching and developing content for the timely production of Executive level Policy SC12 Approval documentation, including briefing notes and summary slide decks
- Assists with researching and developing content for the timely production of essential Investment Planning and Prioritization documentation including High Level Investment Proposal, Project Concept, Business Case, Project Charter.
- Works with Program Manager and Communications team to ensure that communications management activities are properly undertaken concerning PrISM technology projects.
- Manages, schedules, coordinates and facilitates project meetings.
- Facilitates regular status reporting.
- Organises Cybersecurity presentations to the wider UBC community, which may include lunch & learn, training sessions, and general update presentations.
- Is comfortable contributing to, and responding to forum messages, in the Cybersecurity Confidential Communications portal.
- Compiles documentation and records for new services and knowledge base articles where appropriate.
- Develops effective change management planning and communication techniques to ensure that the technology projects fully support and follow UBC IT Change Advisory Board (CAB) processes.
- Supports and follows UBC IT CAB and Incident Response processes.
- Works with Program Manager and Cybersecurity team to coordi