Payroll & Benefits Specialist

**General Summary**

Under the direction of the HR Manager, the Payroll & Benefits Specialist is responsible for managing payroll and Benefit operations for Danby divisions in Canada and the Unites States.

**Primary Duties and Responsibilities**:
**1. Payroll Management**
- Process Canadian and U.S. payroll on a bi-weekly basis
- Manage irregularities, answer questions, audit payroll
- Review Timecards and time off requests. Follow up with managers if needed
- Ensure appropriate documentation for payroll changes
- Find and complete payroll efficiencies
- Processes off-cycles and adjustments as needed
- Maintain employee files (filing of offer letters, EE ID and any other employee related documentation)
- Provide administrative support to employees (letter, inquiries, claims, forms)
- Produce Year end reports and tax slips (T4, T4A, W2’s and 1095 benefit forms)
- Open state withholding taxes when required.

**2. Reporting**
- Maintain payroll audit reports and conduct bi-weekly meetings with Senior Leadership
- Produce payroll related general ledgers
- Produce and file payroll registers bi-weekly
- Complete reports as required

**3. Payroll & Benefits Administration**
- Process new hires in UKG using our onboarding system
- Verify I9 forms through E Verify and employee ID (US only)
- Administer and maintain Benefits programs (Health, Dental, STD, LTD, Tuition Reimbursement, Leaves etc.) for Canada and the US
- Administer and maintain the Pension programs through Manulife (CAN) and 401(k) Empower (US)
- Submit bi-weekly and monthly Pension contributions for both Canada and US accurately and on time
- Work with finance team to provide back up files and invoices.
- Ensure employees and employer are paying and remitting benefit portions
- Review pension remittance and reporting, ensure AIR and other mandatory pension reporting has been completed accurately and on time
- Review WSIB and WC remittance and reporting, ensure annual reporting completed accurately and on time.
- Annual review of benefit and pension brokers, review plans, costs, make recommendations and implement benefit changes that suit employer and employees

**4. Company Branding and other various tasks**
- HR communication through Danby Update (internal newsletter)
- Sourcing promotional items
- Create key fobs and name plates for new hires
- Consult with HR manager and other departments to determine HRIS needs
- Provide training and technical support to users of UKG
- Keeping track of technological advancements, updates and offerings in UKG
- Create and maintain company organizational charts

**Knowledge & Education Required**
- Hold a PCP designation but years of experience will be considered.
- Previous experience with US payroll and benefit support is required.
- Minimum 2 years’ experience in Payroll and HR
- Effective organizational and time management skills and multiple tasks
- Must have experience with UKG Pro / Kronos
- SQL experience an asset

**Additional Skills**
- Highly motivated and self-directed. Capable of multi-tasking and able to work with mínimal supervision
- Strong work ethic and positive team attitude
- Ability to work in an organized, detailed, and accurate manner

**Working Conditions**
The Payroll & Benefits Specialist will be working out of thew Guelph, Ontario headquarters. Hybrid schedule requires that employees work 2 days (Tues and Thurs) in office.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Guelph, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you currently have a PCP designation or working towards?

**Experience**:

- benefits administration: 1 year (preferred)
- Payroll: 2 years (preferred)
- US Payroll: 2 years (preferred)
- UKG: 1 year (preferred)

Work Location: Hybrid remote in Guelph, ON