Administrative Assistant

2 weeks ago

Winnipeg, Canada First Student Full time

**First for a reason**:
At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Job Description Summary
Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and handling calendar of the General Counsel and updating various reports
**Major Responsibilities**
- Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
- Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
- Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
- Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
- Completes and routes forms in accordance with company procedures.
- Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
- Administers department programs, projects, and/or processes.
- Orders and dispenses supplies.
- Makes copies of correspondence and other printed material.

**Minimum Education or Certifications Required**
- High School Diploma or Equivalent Required.
- Associate's or Bachelor's degree preferred, but not required

**Minimum Experience or Skills Required**
- Less than 2 years experience.
- Microsoft Office, Excel and PowerPoint skills.
- Good written and verbal communication skills.
- Excellent organizational and follow-up skills.
- Strong attention to detail.
- Professional demeanor and confidence to work in an advanced corporate setting.

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