Office Administrator

2 weeks ago

White Rock, Canada SURF Architecture Inc Full time

**Job Summary**

**Responsibilities**
- Manage daily office operations, including correspondence, scheduling, and office supplies.
- Assist with project documentation, including filing, tracking, and archiving architectural plans, permits, and contracts.
- Manage and maintain filing systems, both electronic and physical.
- Coordinate meetings, site visits, and client appointments.
- Maintain and update project databases, contact lists, and office records.
- Liaise with clients, contractors, consultants, and vendors as required.
- Assist architects and project teams with administrative tasks to ensure smooth project workflows
- Maintain office supplies and inventory
- Prepare and format documents, reports, and correspondence.
- Process payroll and assist with human resources functions
- Ensure compliance with office policies, safety regulations, and confidentiality requirements.

**Qualifications**
- Minimum 3 years of experience in an office or administrative role
- Proficiency in QuickBooks and Microsoft Office Suite
- Strong clerical skills with attention to detail in filing and record-keeping
- Excellent communication skills, both verbal and written
- Demonstrated organizational skills with the ability to manage multiple tasks effectively
- Experience in human resources, payroll processing, or related fields is a plus
- Ability to work collaboratively within a team while managing individual responsibilities

**Job Types**: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 8 per week

**Benefits**:

- Extended health care

Work Location: In person

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