Records Management Clerk
2 weeks ago
The Society is currently accepting resumes for the full‐time position as follows:_
**RECORDS MANAGEMENT CLERK (STRATFORD OR GODERICH LOCATION)**
**Located in the picturesque town of Goderich, and Stratford, Ontario, we are committed to partnering
with communities to provide professional child protection services. We advocate for and protect
children’s rights; support and strengthen families and we are leaders for positive change in our
community.
Huron‐Perth CAS is dedicated to building a workforce that reflects the diversity of the community in
which we live and serve. We encourage applicants from African Canadian, Indigenous, people with
committed to providing barrier‐free and accessible employment practices for all. Accommodations are
**Summary of Duties and Responsibilities**:
Under the supervision of the Senior Legal Counsel, the Records Management Clerk will be responsible
for preparing disclosure requests by redacting information, including but not limited to record check,
requests from other CAS agencies, requests from clients, former clients, legal representatives, court
ordered file disclosures, community partners, and others.
- Prepares disclosure material based on priority, as determined by Agency practice, the
supervisor and/or legal counsel and/or by provincial recommendation.
- Ensures information, materials and file information provided to third parties meets accepted
and required legal and Agency privacy and confidentiality standards.
- Liaises with workers, managers, and legal counsel to obtain information to be disclosed and
or/deleted.
- Completes disclosure requests by deadline and arranges for pick‐up of material.
- Meets and sits with clients reviewing vetted files.
- Maintains up‐to‐date system to track disclosure requests and completion.
- Provides staff with deadlines and information about file disclosure requests; and follows up
with staff and managers to ensure all requests are completed in a timely manner, as required
by CFSA, the Family law Rules and Court directives.Maintains necessary information for statistical purposes.
- Prepares files for scanning; upon completion of scanning returns material to the file according
to document and file maintenance records of the Agency.
- Completes people searches in CPIN and identifies appropriate person records for use in case.
- Performs general administrative duties, including filing, word processing, faxing, photocopying,
answering telephones, binding documents, sorting mail, etc.
**Qualifications**:
- Diploma in Legal Office Administration or Law Clerk and/or 2 years’ experience related to legal
disclosures preferred.
science, information management, business administration, office administration, and/or
administrative training.
- Understanding of Family Court procedures, the Child, Youth and Family Services Act, 2017 and
the Child Welfare system in Ontario.
- Demonstrated ability to coordinate matters in the legal system relating to lawyers, agency staff
and members of the public involved in the court system.
- A sound understanding of legal practice and the ability to quickly learn and implement complex
sets of policies and procedures relating to their duties.
- Excellent written communication skills to meet agency recording responsibilities and other
administrative requirements.
and equipment.
three current professional references would be appreciated.
- We thank all applicants, however, only those to be interviewed will be contacted._
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