Administrative Assistant

5 days ago

Concord, Canada Marel Contractors Full time

Marel (an affiliate of the Muzzo Group of Companies) is a family owned and operated business, that specializes in metal stud, insulation, drywall, acoustics and textured finishes. We service all sectors of the construction industry including residential (Low-Rise & High-Rise), commercial, institutional and industrial throughout the GTA, Ontario and across Canada for over 70 years. We currently have an opening for a hardworking, multi-tasking individual with a positive and professional attitude in our Ottawa Division to join our team as a full-time, **Administrative Assistant** in our Estimating department.

**Responsibilities**:

- Ensures on-time and accurate order processing of Purchase Orders
- Processes the billing of site Work Orders
- Obtains copies of WSIB certificates for billings, start of new jobs and expired certificates
- Responsible for invoicing Extras to clients for low rise residential
- Welcomes on-site visitors, fields incoming calls, inquiries and directs callers as appropriate for the Estimating department
- Assists with various administrative tasks such as but not limited to, updating the commercial calendar for tender closings, creating meeting summaries and scanning and copying of various documents
- Provides reception relief as necessary
- Performs other related duties as required

**Qualifications**:

- 2-3 years of proven working experience in similar roles, preferably in a construction environment
- College Diploma/Post graduate education in Administrative Studies or an equivalent combination of education/experience is preferred
- Solid communication skills, both written and verbal
- High level of accuracy, detail and excellent customer service skills
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, prioritize and work under pressure
- Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and strong aptitude for learning computer programs

This is a fantastic opportunity for you to develop with an established company. We offer a competitive benefits package and remuneration commensurate with experience.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

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