Regional Administrative Assistant

1 week ago

Ottawa, Canada BGIS Full time

**Who We Are**

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

**SUMMARY**

The **Regional Administrative Assistant **reports to the Regional Manager/Director and provides administrative assistance in the areas of regional report generation and information tracking and ESAT coordination.

**KEY DUTIES & RESPONSIBILITIES**
- Provides administrative assistance including the preparation and revision of documents prior to the Regional Director’s approval; attending meetings and preparation of minutes
- Coordinates regional reports and performs basic preliminary analysis.
- Coordinates the deployment of corporate initiatives throughout the region.
- Tracks regional priorities and ensures that information is compiled and maintained.
- Coordinates ESAT distribution and collection.
- Coordinates regional conferences/meetings; prepares logistics and develops preliminary agenda.
- Prepares initial content of newsletter/team member communications for the region.
- Greet customers, employees and applicants at the reception.
- Responsible for the preparation of documents to ensure data accuracy in HRMS and in some cases enters and updates Team Members’ information in HRMS.
- Other related general administrative duties as required

**KNOWLEDGE & SKILLS**
- High school education
- Three to five years of administrative experience
- Excellent computer skills with proficiency in MS Office
- Self-motivated
- Ability to work independently with little or no supervision
- Excellent interpersonal skills
- Ability to deal with confidential information
- Effective leadership and problem solving skills
- Strong time management and organizational skills
- Strong written and verbal communication skills
- Strong customer focus
- Bilingualism is an asset

**Licenses and/or Professional Accreditation**
- None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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