Project Officer

**JOB STATUS & DURATION**: Full Time, Fixed-term contract (2 years)

**DEPARTMENT**: Tropicana Employment Center

**AFFILIATION**: Non-Unionized Position

**LOCATION**: North York, ON

**HOURS**: Mon-Fri, 7 hours per day

**EXTENDED HOURS**: Dependent on needs of the program

**SALARY**: $63,233.00 per annum

**ABOUT THE ORGANISATION** Tropicana Community Services, a Toronto-based multiservice organization, provides all youth, newcomers, people of Black and Caribbean heritage and others in need with opportunities and alternatives that lead to success and positive life choices. Our mission is achieved through culturally appropriate programs such as counselling, childcare, educational, and employment services and youth development.

**ABOUT THE POSITION** Reporting to the Senior Manager of Employment Programs, the Project Officer will support the organization by managing the daily operations throughout the project life cycle of the ECE Diploma - Tropicana Black Fast-Track Stream, PARRY Project, United Way projects and other projects.

**What you will do**:
**_ Planning & Program Development:_**
- Assist with developing the internal plans to facilitate the effective implementation and efficient operation of projects in accordance with the department’s and funders’ goals and objectives.
- Assist with the execution of all elements of the ECE Diploma - Tropicana Black Fast-Track Stream, PARRY Project, United Way projects and other projects and programs as assigned
- Assist the project activities and develop a solid understanding of policies as they relate to contracts, financial management and procurement
- Act as central point of contact to coordinate and provide proactive and ongoing support for projects

**_Program Administration:_**
- Coordinate all components of the program; assist to create screening tools and administrative forms
- Screen potential applicants in collaboration with advisory committee and TEC team
- Supervise daily operations and ensure smooth delivery and coordination of project/program activities
- Liaise and work collaboratively with other project and program team at Centennial College and other organizations to ensure an integrated service delivery and collegial relations amongst teams

**_ Financial Management:_**
- Coordinate the administrative and financial information of projects, including the financial reports, preparation of briefing and approval memos to Executives
- Enter agreement and budget information into tracking system in order to set up fund accounts or process amendments
- Assist in developing and monitoring budget proposals and maintain effective record-keeping and statistics

**_ Human Resources Management:_**
- Develop and maintain written program procedures and activities for use by staff and volunteers
- Foster effective and efficient teamwork and communication systems; ensure staff are familiar with and follow Tropicana’s program guide
- Plan and conduct regular monthly team meetings

**What you need for this role**:

- Minimum College diploma in Business Administration/Management or a related field
- 3 - 5 years’ experience in an administrative role, outreaching with community partners and clients
- Project management training or demonstrated skill and/or experience is highly desirable
- Ability to prioritize and handle a high volume of diverse projects with hard deadlines, simultaneously
- Demonstrated knowledge of, experience with and commitment to dealing with the issues faced by the Black community in Canada
- Demonstrated excellent oral and written communication skills, interpersonal and organizational skills, and demonstrated ability to take initiative and solve problems

**HOW TO APPLY**
- Tropicana Community Services commits to promoting inclusion, diversity, equity and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process please contact Human resources. All information received in relation to accommodation will be kept confidential._
- It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all doses of a COVID-19 vaccine approved by Health Canada prior to their start date. Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis._