Faculty HR Coordinator, Social Sciences

The Faculty of Social Sciences consists of 13 academic Departments/Schools/Programs, specialized research units and three support units, has an annual operating budget of approximately $37 million, and employs about 130 faculty, more than 60 staff (both operating
- and research-funded) and over 220 full-time equivalent graduate teaching assistants, as well as both research and teaching postdoctoral fellows and sessional lecturers. Approximately 3,800 full-time equivalent undergraduate students and 300 graduate students are registered in the Faculty’s programs. The current value of grants from the Natural Sciences and Engineering Research Council (NSERC), Social Sciences and Humanities Research Council (SSHRC), and Canadian Institutes of Health Research (CIHR), held by researchers in the Faculty, exceeds $5 million annually.

The Faculty HR Coordinator will provide centralized support in the administration of the faculty’s human resources and hiring/onboarding functions, working within a collaborative environment to ensure an inclusive, positive, and productive workplace and optimal alignment of staff resources to advance key priorities and needs.

**Job Summary**:
The Faculty HR Coordinator provides Human Resources and Talent Management related services and support to hiring managers within the faculty to optimally support its diverse activities in administration, education, and research.

Reporting to the Manager of Faculty and Staff Relations, the Faculty HR Coordinator is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR functions, policies, and procedures. This includes responsibility for accurately supporting Faculty payroll and human resources transactions, as well as providing general recruitment and onboarding support, primarily for short-term and limited-term hires. This will include coordination and facilitation of activities, meetings and documentation supporting job postings, recruitment and selection processes, general HR reporting and administration, as well as processing and monitoring of related HR eForms and other HR transactions from the faculty perspective.

This position is responsible for ensuring compliance with, and/or advocating for continuous improvements in, HR policies and procedures, requiring core knowledge of university policies and procedures as well as relevant external legislation (e.g. Employee Standards Act, Canada Human Rights Code, WSIA, etc.) and best practices. The incumbent will support the HRSP, Faculty leadership and Departmental administrators on HR programs and initiatives where required. This position will play a key role in the centralization of HR activities within the Faculty of Social Sciences HR Hub.

**Accountabilities**:
The Faculty HR Coordinator will provide centralized support within the faculty as follows:
Recruitment/Selection/Onboarding
- Reviews and contributes to talent management and EDI practices that support the faculty’s strategic plan.
- Assists with full-cycle recruitment activities; helps to develop job descriptions, job openings and postings, and supplementary materials for posting process according to relevant University guidelines, partnering with the Talent centre of expertise as needed.
- Manages the selection process including developing assessments, screening, interviewing, reference checks and making recommendations in collaboration with hiring managers.
- Prepares and collects necessary documentation for hiring of various employee groups (temporary/casual, Unifor, CUPE ), including but not limited to account information, letters of offer, contract extensions, and information required for payroll in partnership with Department Administrators, and liaising with HR contacts as appropriate.
- Co-ordinate recruitment for sessional faculty, part-time instructors, PDFs
- Develops and facilitates orientation program(s), packages, policies, and procedures for all staff in collaboration with the faculty leadership team and Department Leader(s), engaging the Talent Centre of Expertise as required.
- Reviews orientation issues and best practices and involves appropriate groups as resources for individual orientation needs.

HR Administration/Service Excellence
- Identifies and implements process improvements in the area of Human Resources.
- Deals with sensitive or personal information in a confidential and professional manner.
- Advises staff of annual vacation entitlement, maintains and monitors attendance and monitors attendance management.
- Ensures effective records management for all areas of HR, including management of personnel files and confidential information.
- Facilitates employee change processes, HR eForms and other transactions related to staff movements, hires, and terminations.
- Provide oversight on department’s staff time entry and approval procedures, ensuring training is provided and discrepancies are resolved bi-weekly.
- Act as