Corporate Officer

**Corporate Officer**

**Corporate Services**

**Full-Time, Temporary (12-18 Months)**

**November 1, 2024**

**Position Overview**

Reporting to the Director of Corporate Services, the Corporate Officer is an exempt, officer position which is responsible for leading the organization in meeting the legislative requirements set out in the Community Charter, Local Government Act, and other relevant statutes for the administration of those Acts. The Corporate Officer is responsible for protecting confidential information, exercising courtesy, tact, and diplomacy in the exchange of non-routine information with other elected officials, City employees and the general public. They perform duties that provide support to Council and the department team, maintaining a strong commitment to administrative fairness, procedural fairness and ethical conduct.

The Corporate Officer oversees the operations of the City’s legislative service functions, has statutory responsibilities, and provides support services to the Mayor, Council and Chief Administrative Officer. The Corporate Officer acts as an advisor to Council on legal and procedural matters, in relation to legislative requirements. This position oversees administrative staff within their area of focus and supports administration and enactment of City bylaws, Council policies and agreements.

**Duties and Responsibilities**
- Statutory duties as set out in the _Community Charter and Local Government Act. _
- Oversees municipal elections; Plans and develops a comprehensive Council orientation program in collaboration with the Chief Administrative Officer and senior leadership team.
- Council support, policies, notices, bylaws and legislated requirements.
- Oversees administration, maintenance, and process management of the software Meeting Manager and Document Center.
- Takes affidavits, declarations, affirmations and administers oaths in matters relating to city business or as provided under the Evidence Act and/or other related statues.
- Provides confidential legislative support functions for the Council, the Chief Administrative Officer, the Director of Corporate Services, and the other department heads in a politically sensitive manner.
- Assists in the development and maintenance of the legislative budget.
- Responsible for conducting research, reviewing and interpreting Council policies and procedures, contracts, agreements, bylaws, provincial legislation, and other legal documents.

**Legislative Services Duties and Responsibilities**
- Fulfill all statutory duties and administrative tasks related to the department.
- Ensures accurate minutes of Council and committee meetings are prepared and the minutes, bylaws and other records of the business of the municipality and its committees are maintained and kept safe.
- Fulfill Deputy Information and Privacy Coordinator responsibilities and administers the BC Freedom of Information and Protection of Privacy Act (FOIPPA), including overseeing file preparation, correspondence, and timely response coordination.
- Ensures that access is provided to the records of the municipality and its committees, as required by law or authorized by Council.
- Supports provision of certified copies of bylaws and other documents, as required or requested.
- On behalf of the municipality, produces notices and documents that are required or permitted to be given, served on, filed with or otherwise provided by the municipality.
- Holds custody of the Corporate Seal, official documents and records, and acts in a liaison capacity between Council, committees and civic departments and the public.
- Supervises the daily operations of the Legislative Services portion of the Corporate Services department.
- Consolidates all bylaws of the City in accordance with section 139 of the Community Charter. Ensures statutory requirements are met with regard to the processing of bylaws including overseeing advertising, service notices and other legal documents.
- Stays informed of changes in provincial legislation as related to municipal government.

**City Council**
- Coordinates agenda development, compilation and dissemination of Council and Committee agendas, including receipt and review of agenda reports, review formatting, content, and legislative compliance.
- Ensure meetings of Council adhere to all requirements of provincial legislation and the Council Procedure Bylaw.
- Advise elected representatives on policy questions and refer major policy matters to these representatives for final decision.
- Responsible for developing or amending Council policies, related privacy policies, programs and procedures.
- Assists with implementation of Council directives, and the directives of the Chief Administrative Officer.
- Attend or ensure Deputy attends all meetings of the Council and its committees for the purposes of minute taking, except where otherwise directed by the Mayor.
- Supports preparation of all necessary notices and agenda for all Council,