Office Administrator/bookkeeper

2 weeks ago

Hamilton, Canada Kiedan Electric Full time

**Overview**

**Office Administration**
- Manage daily office operations, including front desk responsibilities and maintaining office supplies.
- Support human resources functions, including onboarding new employees.
- Maintain office supplies inventory and place orders as necessary.
- Develop and implement administrative procedures to enhance efficiency.
- Support coordination of company events.
- Provide support for various projects as assigned by management
- Distribute paystubs and tax forms to all staff.
- Manage all social media accounts.
- Update material pricing to ensure accurate billing.

**Bookkeeping**
- Perform accurate data entry and maintain financial records using account software through Quickbooks and Jobber.
- Manage accounts payable and account receivable processes, including processing invoices and payments.
- Reconcile bank statements and credit card transactions to ensure accuracy.
- Process payroll and ensure accurate record-keeping.
- Assist in preparation of financial statement, reports and budgets.
- Assist in budgeting activities and financial reporting.
- Collaborate with external accountants during audits, year-end processes, payroll, taxes and additional financial inquiries.

**Qualifications**
- Proven experience in an administrative and bookkeeping role.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Experience with payroll systems, budgeting processes and accounting principles
- Meticulous attention to detail and accuracy in financial record-keeping and data entry.
- Excellent verbal and written communication skills.
- Proficiency in using Microsoft Office Suite and Quickbooks.
- Experience in human resources is a bonus.
- Ability to work independently as well as part of a team.
- A proactive attitude towards problem-solving and improving office processes.
- Ability to maintain confidentiality and handle sensitive financial information with discretion.

**Job Types**: Full-time, Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2025-01-28

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