Receptionist/administrative Assistant

Do you thrive in a dynamic and challenging environment with opportunities for continuous growth and development?

When you join the Teal-Jones Group, you are joining a leader in the industry. The entrepreneurial spirit embedded throughout The Teal-Jones Group of companies started more than 70 years ago and today the company prides itself as being the largest privately held forest products company operating on the West Coast of Canada. We have built our success and continue to grow.

We provide a dynamic environment with competitive compensation. We encourage innovation and growth in a fast paced environment.

We are currently recruiting for the position of a Receptionist/Administrative Assistant. This position will be located at our Head Office in Surrey.

**Primary duties/responsibilities are to**:

- Operate switchboard by forwarding incoming calls and in-person requests to appropriate locals, taking messages, and placing outgoing calls as requested; prioritizing calls according to urgency and importance.
- Maintain office and site security by maintaining visitor logs and giving clients directions to various parts of the office and site.
- As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Follows established communications procedures in emergency situations such as fire and evacuation.
- Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Provide information to staff and/or clients about any inquiries, requests, and activities.
- Assist various departments in administrative duties. (Accounts Payable and Accounts Receivables)
- Performs administrative duties such as copying, faxing, sorting, and filing.
- Maintains the supply room by keeping the room neat and tidy, ordering stationary supplies, and putting away/forwarding when they arrive.
- Maintain reception and coffee stations and kitchen area in a tidy and presentable manner, ensuring enough supplies and cleanliness.
- Miscellaneous tasks such as data entry.

**Required Education and Experience**:

- Grade twelve education and two years of recent related experience, or an equivalent combination of education, training, and experience.
- Administrative post-secondary training
- 2-4 years of Reception/Administration experience.

**Skills, Knowledge, Experience and Certification**:

- Excellent written and verbal communication skills with all levels of the organization.
- Able to contribute positively as part of a team, helping with various tasks as required.
- Ability to work independently and in cooperation with others.
- Ability to operate office related equipment (Photocopier, Mail Machine).
- Ability to multi-task throughout the day in an ever-changing and busy environment.
- Knowledge of supplies, equipment, and services ordering, as well as inventory control.
- Superior telephone manners and customer service orientation.
- Strong time management and organizational skills.
- Ability to be resourceful and proactive when issues arise.
- Customer service attitude.

**The Teal-Jones Group Offers**:

- A competitive wage and benefits program;
- A commitment to safety standards; and
- A collaborative and respectful work environment.

**APPLY TODAY**
- We thank all interested applicants, however, only those under consideration will be contacted._

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 2 years (preferred)
- receptionist: 2 years (preferred)

**Language**:

- English (preferred)