Office Administrator

2 weeks ago

Guelph, Canada PeopleConnect Full time

Currently seeking a highly organized and versatile individual to join their team as an Office Administrator. This role encompasses various administrative and production duties, providing an exciting opportunity to contribute to the company's overall success.

**Administrative Duties**:

- Efficiently handle incoming phone calls and direct them to the appropriate individuals.
- Maintain and update a comprehensive database for leads and existing clients.
- Coordinate hotel bookings for technicians as required.
- Organize and file work reports, ensuring easy accessibility for future reference.
- Keep an up-to-date training matrix for all employees and technicians.
- Manage office supply inventory and initiate timely reordering.
- Create and file packing slips accurately.
- Review timecards to ensure payroll and billing accuracy.
- Maintain an accurate and up-to-date job calendar to facilitate scheduling and coordination.
- Ensure accurate records of company vehicles and drivers are maintained.
- Greet and assist walk-in clients and customers in a friendly and professional manner.
- Track and manage company credit cards efficiently.
- Education: College/CEGEP
- Experience: 1 year to less than 2 years

**Tasks**
- Identify current and prospective staffing requirements
- Prepare and post notices and advertisements
- Collect and screen applicants
- Advise job applicants on employment requirements and terms and conditions of employment
- Contact potential applicants to arrange interviews
- Notify applicants of the results of the selection process and prepare job offers
- Advise managers and employees on staffing policies and procedures
- Organize and administer staff consultation and grievance procedures
- Negotiate settlements of appeals and disputes and co-ordinate termination of the employment process
- Determine eligibility to entitlements and arrange staff training
- Provide information or services such as employee assistance, counselling and recognition programs
- Supervise personnel clerks performing filing, typing and record-keeping duties

**Computer and technology knowledge**
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows

**Work conditions and physical capabilities**
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail

**Beneficial Skills and Experience**:

- Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
- Demonstrated flexibility and adaptability in a fast-paced environment.
- Prior administrative experience, preferably in a similar industry.
- Strong problem-solving abilities to address both inquiries and issues.
- Comfortable serving as the first point of contact for clients, providing exceptional customer service.

**Job Types**: Full-time, Permanent

**Salary**: $14.61-$16.41 per hour

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

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