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Clerk Typist V

2 weeks ago

Regina, Canada City of Regina Full time

**Job ID**: 2542
**Openings**: 1
**Jurisdiction**: CUPE Local 7
**Division**: Fire & Protective Services
**Branch**: Technical & Administration Services
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Casual Full-Time Opportunity for up to 19 months
**Hourly Salary**: $21.25 - $27.44
**Annual Salary**: $40,515.00 - $52,317.00
**Date Posted**: December 5, 2024
**Closing Date**: December 18, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
Are you passionate about organization, customer service, and keeping things running smoothly behind the scenes? The City of Regina is looking for a detail-oriented and proactive professional to join our team. In this dynamic role, you will provide essential administrative, coordination, and logistics support that ensures the seamless operation of our work units. From offering a friendly first point of contact at reception to managing critical workflows, you'll play a key part in serving our community and supporting our teams' success.
These positions are responsible to provide administrative, coordination, customer service, cashier duties, and logistics services and functions to support administrative work processes and duties for a work unit. Key Duties & Responsibilities
Provides reception, counter service, and first point of contact for work unit.
Answers phone calls, directs calls, takes messages, and performs clerical tasks (photocopying, scanning, faxing, filing, printing, labeling, stuffing envelopes).
Coordinates information/materials flow for meetings and arranges logistics (rooms, equipment, resources) for meetings, events, travel, accommodations, and training.
Supports special and annual projects (new truck commissioning, annual binder updates).
Performs operational and transactional tasks (public notices, fire protection licenses, parking permits, cash payments/management).
Collects, logs, and distributes daily mail.
Drafts, edits, proofreads, and formats correspondence, memos, service requests, and reports.
Tracks employee training and development.
Updates manuals and standards, and circulates revised documents.
Prepares information packages (files, reports, correspondence, research, background materials).
Attends meetings, takes minutes, and circulates drafts.
Responds to information/material requests from internal and external stakeholders.
Assembles and forwards statistics to external agencies (incident tracking).
Supports Freedom of Information requests with searches and circulations.
Processes departmental invoices, journal vouchers, cash receipts, and purchase/payment requisitions.
Accepts payments and balances daily cash receipts.
Monitors office supply inventory, requisitions, and purchases within established authority.
Maintains filing systems per corporate records management policies.
Completion of secondary school or equivalency plus job-related training and/or course work
Minimum of one year of previous and on-the-job administrative and/or clerical experience
Understanding of area-specific concepts and practices.
Familiarity with branch, broader divisions, and relevant policies, procedures, and legislation, including health and safety standards.
Proficiency in office productivity software, internet browsers, search engines, enterprise software, discipline-specific software, and technology devices.
Provides front-line customer service, handling frustration/rudeness professionally.
Interacts with staff and residents to exchange general information.
Responds sensitively and appropriately to customer/client needs.
Explains administrative processes, policies, and procedures.
Consults and follows policies, procedures, and processes.
Prioritizes and adapts office activities to meet deadlines.
Suggests improvements for work processes.
Enhances customer service and administrative experiences.
Contributes to health, safety, and well-being of self and others.
Supports work unit activities by completing tasks/workflows.
Ensures financial stewardship through careful purchasing and maintenance of supplies and equipment. Working/Other Conditions
Exposure to emergency response documentation including graphic depictions and disturbing information.
Uses keyboards, mouse, computers/tablet, and other technology devices.
Moves and carries objects/equipment/supplies/files.
**Additional Requirements**:
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.