Housing and Facilities Administrative Assistant

**Location**:Squamish **Compensation**:$25.95/hr
**Hours of Work**:21 hrs/wk; Tues-Thurs, **Position posted on**:April 17, 2024

8:30am-4:30pm **Start date**:As soon as possible

**Nature of position**:Temporary, Part-Time **End date**:June 17 or return of incumbent

**ABOUT SSCS**:
Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC’s most respected and

established community service organizations. We operate within a large geographic area
- from Pemberton to Britannia Beach - supporting individuals and families living in the Sea to

Sky Corridor. We offer 41 programs and services, including early childhood development,

childcare, affordable housing, outreach, counselling, family support, seniors and youth

services, community living services and respite. We provide a range of services that support

our communities and residents through all ages and stages of their lives. Last year, SSCS

served 6900 individuals and families in our region.

**Contribution**:
Provides a variety of administrative and secretarial assistance in an office. Produces reports

from a variety of information sources and databases. Tracks office or program expenditures.

**Qualifications**:
1. Grade 12, plus completion of a program of up to one (1) year in secretarial training,

business or office administration.

2. Three (3) years recent related experience.

3. Or an equivalent combination of education, training and experience.

**Job skills and abilities**:
1. Advanced level of computer software knowledge and skill at using Microsoft Office
including Microsoft Word, Internet Explorer and Outlook.

2. Good understanding of issues related to non-profit housing and the Residential
Tenancy Act.

3. Demonstrated competency in written and verbal communication skills.

4. Excellent administrative and organizational skills

**Responsibilities**:
1. Screens and prioritizes incoming correspondence and other materials for staff

members.

2. Maintains tenant and housing information using spreadsheets and/or database

3. Gathers necessary income documents from applicants and current tenants and

inputs income figures into the BC Housing Registry data base in consultation with the

Manager.

4. Organizes and conducts viewings of residential suites at the request of the Manager.

5. Assists with producing ad hoc reports from databases as required by the supervisor

by identifying and organizing the required information, compiling data, designing

format, and printing reports.

6. Assists with answering telephone and in-person inquiries; routes to appropriate staff

members as required. Responds to outside inquiries about housing services offered

by the organization. Sorts and distributes incoming mail and processes outgoing

mail; operates and troubleshoots a variety of office equipment such as computers,

printers, copiers and facsimile equipment.

7. Assists with word processing, data input and typing support such as correspondence,

meeting minutes, forms, and client information; drafts routine correspondence such

as thank you letters, tenant letters and internal memoranda.

8. Assists with arranging meetings, schedules appointments, makes travel

arrangements, and books rooms for meetings. Prepares agendas and takes minutes

at meetings as required.

9. Inputs work order requests into work order request system and assigns work orders to

Building Maintenance staff as directed by the Manager.

10. Assists tenants with filling out work orders and communicating with property manager

as necessary.

11. Performs other related duties as required.

**Requirements**:
1. Criminal Record Review.

2. Signed confidentiality form.

3. Approved reference check.

4. Access to a reliable vehicle is an asset, to travel between housing sites.

**Benefits and Perks**:
**Healthcare**:We offer an extended health program through Group Health for employees

working more than 20 hrs/wk that covers MSP premiums, dental, vision, prescription

medication, select alternative therapies, life insurance, and long-term disability. We also

have an Employee and Family Assistance program. The premiums of the plan are 100% paid

by the employer.**

**Vacation & Leave**:Employees accumulate 6% vacation pay on all hours worked in the first

and second year of employment. After the first two years of employment, they earn one

additional day of vacation per year of service, to a maximum of 35 workdays.

**Retirement Pension**:When eligible, an employee will be enrolled in the Municipal Pension

Plan with a matching contribution by SSCS.

**Other Perks**:Casual dress, employee events, on-site parking, paid sick days, and more.

**Compensation: As per the BCGEU Collective Agreement, the wage is $25.95 per hour.