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Office Administrator/bookkeeper

2 weeks ago

York, Canada Azureau Wines & Spirits Full time

**Office Administrator/Bookkeeper**

**SUMMARY**

This role is an exciting opportunity for an individual with an entrepreneurial spirit and can adapt and evolve with the fast pace and ever-changing wines & spirits business. This role reports directly to the Director of Sales with dotted-line reporting to the President/Owner. This position is a **full-time three-month contract with the possibility to become permanent.**

**ESSENTIAL FUNCTIONS**
**Product Ordering and Office Maintenance**
- Responsible for managing and executing consignment orders of products using the LCBO’s Elite system, and to efficiently coordinate couriers accordingly
- Create and send client invoices
- Organize and maintain physical and digital files and records
- Communicate with restaurants, private clients, the LCBO and suppliers
- Assist in the preparation of reports, and other documents
- Maintain records, manage invoices and process payments
- Serve as a point of contact for restaurants, suppliers, and private clients, addressing inquiries and resolving issues, if any
- Collaborate with team members to support various projects and ensure smooth workflow
- Foster a positive and professional working environment through effective communication and interpersonal skills
- Support positive workplace with ordering supplies, coordinating office cleaners and other administrative tasks

**Bookkeeping and Financial Management**
- Perform day-to-day bookkeeping tasks such as recording transactions, managing accounts payable and receivable, reconciling bank statements, and maintaining general ledgers
- Prepare and process cash deposits
- Assist management in preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements
- Assist in budget preparation and monitor expenses to ensure adherence to the budget
- Ensure monthly, quarterly, and annual remittances and reports are prepared and submitted accurately on a timely basis
- Work closely with external accountants during audits and tax filings

**QUALIFICATIONS**
To succeed in this job, an individual must be able to perform each essential duty thoroughly. The requirements listed below are representative of the knowledge, skill and ability required.

**EDUCATION AND EXPERIENCE**
- High school diploma or GED from an accredited institution
- Bachelor’s degree or College Diploma (preferred)
- 2-years of experience with QuickBooks Online (QBO)
- 2-years Bookkeeping
- 2-years Administrative

**SKILLS**
- Must be at least 19 years of age
- Required to speak and communicate in English
- Proven experience in bookkeeping, financial management, or a related field
- Strong knowledge of bookkeeping principles, financial software, and tools such as QuickBooks, and SmartSheet
- Excellent organizational skills and attention to detail
- Strong written and verbal communication abilities
- Skilled in maintaining composure, multi-tasking effectively, and handling on-the-job stress without close supervision while remaining courteous and professional
- Understanding of basic HR procedures and familiarity with relevant laws and regulations is a plus
- Flexibility to adapt to changing priorities and handle confidential information with integrity
- High level of professionalism and a collaborative mindset.
- Ability to lift cases of wine up to 50 lbs

**Job Types**:Full-Time; 3-month contract with possibility to become permanent

**Compensation**: $40,000 - $50,000 annually (dependent on relevant experience)

**Benefits**:

- Dental care
- Health care
- Paid time off

**Schedule**:

- Monday to Friday, 8 am - 4 pm.

**Work Location**: Office (Keele & Eglington)

**All About Azureau**

Founded in 2008, Azureau has grown into one of the most dynamic mid-sized agencies in Ontario. In 2020, Azureau was awarded the Best Agency Award in the LCBO's annual Elsie ceremony (the Oscars of our industry) for our focus on partnership. Azureau continues to expand with near double-digit growth at the LCBO, and representing household names in Ontario, such as, Casas del Bosque, Paco & Lola, Bar Dog, Barbanera, Mermaid Gin and many more.

Azureau’s modern office space is located at Keele and Eglington and is more than just an office. It is also a soon-to-be bottle shop and a unique destination event space that brings wines/spirits, art, and culture together.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- York, ON M6M 3W9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- QuickBooks: 2 years (required)
- Bookkeeping: 2 years (required)

Work Location: In person