Office Secretary

2 weeks ago

Pickering, Canada Priority Mentorship Full time

**OFFICE ADMIN JOB DESCRIPTION**

**Duties and Responsibilities**
- Organizing meetings, including scheduling, sending reminders, and organizing event/travel/bookings when necessary
- Answering and directing phone calls
- Schedule and coordinate staff/ client/ team meetings
- Create and maintain filing systems, both electronic and physical -Manage agent/team block of business
- Maintain a positive environment
- Communicate and update tasks/responsibilities regularly
- Time management and ability to meet deadlines
- Availability to perform job duties outside of normal business hours when vital
- Document and prioritize important data to help the leadership team make critical decisions for the team and its programs.
- Proactively design and execute templates, deadlines, analyses, and procedures to streamline and improve operations
- Collaborative skills and ability to work effectively in a fast-paced environment.
- Ability to create and design different reports to help aid decisions

**Skills and Qualifications**
- Proficient in Microsoft Office (Excel, Word, Powerpoint, etc.) - Must have.
- Proficient in Google Apps (Drive, Sheets, Forms, etc.) - Must have.
- Proficient in Social Media and Flyer Designing - Must have.
- Ability to plan events/meetings
- Strong organizational skills and ability to multitask

**Characteristics and Traits**
- Positive
- Punctuality
- Superb Professionalism
- Willingness to learn
- Proactive and Self-motivated
- Flexible
- Resilient
- Master organizer
- Resourceful and able to adapt quickly
- Detail-oriented
- Critical thinker
- Anticipate needs
- Reflect their supervisor’s value
- Open to sharing and receiving feedback with a sense of ownership
- Proactive and self-directed
- Interpersonal skills (Listening, problem-solving, decision making, etc. )

Timings: Tuesday to Friday : 9AM to 5 PM, Saturday : 9AM to 3PM

Pay: $17.00-$25.00 per hour

Additional pay:

- Bonus pay

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: In person

Application deadline: 2023-01-06

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