Executive Assistant for Top Pre-construction Real

3 days ago

North York, Canada Royal Lepage Signature Realty Full time

**Top Pre-Construction Real Estate Team is seeking an Allstar Executive Assistant**

**Must Have Minimum of 1 Year Real Estate Experience**

**The right person will**:

- Have experience working in a high volume real estate office
- Be highly organized ensuring tasks are completed on time
- Enjoy working in a fast paced environment
- Possesses strong communication skills (both written and spoken)
- Be adaptable to changes on the fly
- Be proficient with Excel and Google Sheets
- Have excellent attention to detail
- Bonus if you’re familiar with marketing software and CRM systems (Follow Up Boss, MailChimp, etc.)
- have a car and valid drivers license

**Duties and Responsibilities include**:

- Coordinate worksheets and referral forms for agents and organize on google sheets and dropbox
- Edit and maintain project marketing on dropbox (Adobe Acrobat, Excel, Word)
- Complete and maintain accurate records of Trades / Deal Sheets
- Commission follow up from builders and coordination of cheque delivery to our office
- Help complete post-sale paperwork (Buyer Representation Agreement, Fintrac, etc.)
- Prepare, send, and organize paperwork for listings, rentals, and sales and upload to MLS
- Update Deals spreadsheet daily to track mortgage pre-approvals, coop agreements, accuracy of trade sheet, invoice status, etc.
- Create Spreadsheets to track inventory allocation and sales progress
- Upload sales and listing paperwork to brokerage software

**Required Skills**:

- **Must be proficient with Microsoft Office and Google Suite (Sheets, Docs, etc.)
- Docusign / Authentisign
- MLS
- Dropbox
- Professional phone etiquette
- Strong spoken and written communication skills
- Ability to work in a fast paced environment
- Understanding of the Real Estate Business

If you believe you’re the right fit, send us a resume with cover letter. We are looking for someone full time to start immediately. Our office is located at Shops of Don Mills.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

Work remotely
- No

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$45,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Weekend availability

**Experience**:

- Executive & Personal Assistants: 1 year (preferred)

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