Executive Assistant and Board Liaison

Covenant Foundation proudly supports Covenant Health, Covenant Care and Covenant Living and their 155-year legacy of healing the body, enriching the mind and nurturing the soul.

Our foundation partners with the community to help create vibrant communities of health and healing for Albertans from all backgrounds, faiths and circumstances, through every stage of life. With the support of donors, we help transform health care for priorities such as Seniors’ Health, Mental Health, Rural Health, Palliative Care, and Women and Children’s Health. The funds we raise support specialized programs, equipment and training, and enhanced care spaces for 22 Covenant hospitals and continuing care sites across Alberta.

**Covenant Foundation is seeking an** **Executive Assistant and Board Liaison to join its growing team.**

Reporting to the President & CEO, the Executive Assistant & Board Liaison will support all aspects of the Executive Office. This role requires a high degree of diplomacy, motivation, problem-solving skills, process management, and self-management.

**QUALIFICATIONS**

**Education & Experience**
- Minimum five (5) years' experience providing executive support to C-Level Executives, Boards, and Committees in a fast-paced corporate organization or charity.
- Demonstrated proficiency in Office 365 and strong technical aptitude. Familiarity with Raiser's Edge is an asset.
- Proven ability to communicate effectively with C-Level executives, Boards, donors, volunteers, and staff.
- Experience in preparing comprehensive reports, correspondence, and presentation materials.
- Flexibility and ability to work variable hours and some evenings to support Board meetings and event logistics as needed

**Key Competencies**
- High degree of professionalism with exceptional organizational and process management skills.
- Strong judgment and discretion in handling confidential and sensitive matters.
- Excellence in client service delivery and stakeholder relationship management.
- Strategic thinking with ability to drive initiatives and enhance existing programs.
- Team-oriented with hands-on approach to problem-solving.
- Understanding of and commitment to the Covenant Foundation/Covenant mission, vision and values.

**PAY AND BENEFITS**

Covenant Foundation believes in supporting our employees holistically by providing:

- Competitive pay $63,895 - $84,842 per annum based on a 35-hour work week
- Comprehensive benefit package
- Pension plan
- Flex-spending account
- Hybrid remote/in-office work environment

**ESSENTIAL FUNCTIONS**

**Office of the CEO (60%)**
- Create and maintain reporting systems that track foundation initiatives, deadlines, and statistical analysis while ensuring proper documentation of confidential information.
- Prepare high-quality materials for Board, Committee, and Senior Leadership Team (SLT) meetings, including reports, presentations, and minutes that reflect professional standards and maintain the Foundation's credibility.
- Manage administrative operations including annual budget preparation, expense processing, and travel arrangements for the President and Board of Directors.
- Facilitate collaboration with the Executive Office of Covenant Health and manage sensitive communications across all stakeholder groups.

**Board Governance & Liaison (40%)**

Serve as lead administrator for 12-14 Board members, overseeing governance activities and ensuring alignment with Foundation bylaws.

Coordinate all aspects of Board and Committee operations, including:

- Meeting preparation, documentation, and follow-up
- Development and maintenance of multi-year work plans
- Management of the Board electronic portal
- Organization of special events, retreats, and AGM
- Facilitation of Board orientation and ongoing education
- Support management relationship with Foundation’s affiliate board and administration by:

- Providing guidance on work plans and budget alignment with Covenant's strategic plan
- Managing communication between the foundation and affiliate boards
- Facilitating quarterly approvals and appointments
- Maintaining and documenting Board policies and procedures

**Why Covenant Foundation?**

Covenant Foundation proudly supports Covenant Health, Covenant Care and Covenant Living and their 155-year legacy of healing the body, enriching the mind and nurturing the soul. Our foundation partners with the community to help create vibrant communities of health and healing for Albertans from all backgrounds, faiths and circumstances, through every stage of life. With the generosity of donors, we help transform health care for priorities such as seniors’ health, mental health, rural health, palliative care, women and children’s health, and spiritual care. The funds we raise support specialized programs, equipment and training, and enhanced care spaces at 22 Covenant hospitals and continuing care sites across Alberta

**Commitment to Diversity, Equity, Inclusion and Accessibility**

Covenant Foundation