Down to Earth Ea

**Job description: Down to Earth, Laid-back Executive Assistant and Client Relations Manager**

Are you an organization guru? Our Family Real Estate Team needs someone in an Executive Assistant and Client Relations Manager role

We are not in a rush but want to ensure that the right person comes along side us, hiring timelines are not specific, but we ready if you're the one

The Chaulk Real Estate Team is seeking an EA Client Relations Manager to join our team.

**Who we are**: We are a 30+ family based real estate team that is passionate about Calgary & the foothills real estate. Founded by Wayne and his wife Denise joined a short time later, and their daughter and now team lead who started in 2005

**Our core values are**:Helping, supporting, building community, growth and feeling fulfillment is our key focus in the team and with our clients. We look to continue to serve our clients to a high standard and grow the team in years to come.

**What the job looks like**:

- Manage all the administrative steps in buying and selling a home
- Client manager and liaison to Buyers and Sellers working with the team
- Prep Occasional Offers
- Prep Buyer Showing Packages
- Upload Listing Details online
- Prep for listings - Order photos, measurements, videos, and signs for new listings
- Lockbox management
- Digital File Management & Client Files
- Update and manage client information management in a CRM
- Work directly with real estate brokerage submitting completed paperwork
- Dealing with clients in deal process as support & past clients support. Happy to bring in some creation of effective communication.
- Maybe on call for emergencies / on-fire moments
- Run the deal-by-deal client survey.
- Mail out support & Marketing send out and printing organizing.
- Knows about the steps in real estate transactions.
- Support the team lead in new initiatives, automation, and team communication

**Strengths and Duties We Need**:
Lead management, Team Organization, Lite Event planning & support, Coordinating client gifts, Listing marketing coordination. Light help during staging, Past client interaction management, Optimization and automation in workflows, a great researcher

Who we are looking for
- We are looking for an administratively gifted person that understands how to work in a fast-paced environment.
- This person would have pride and thrive in solving problems and working fast.
- We need some who is looking for longevity and to settle into a job where they are a key part of the team (part of the glue that holds things together)
- This person is rarely rattled and is easy going, laid back and not afraid to speak up.
- Will always have a pulse on the deals in progress and upcoming clients.
- Having real estate industry experience is considered as asset that is highly valued However, we will interview other talented EA from another industry too if the fit is right.
- Must know how to deal with all types of people and be a calming yet assertive personality, even within the team.
- Has boundaries but is ok with some rouge calls when needed.
- A person who likes to laugh, give high fives and the occasional cheers

**Hours**

18-24 hours a week, maybe room to grow as the team does

**Wage**

$20.00 - $25.00 per hour based on experience

**Location**:Must be available to work in office 3-4 days a week, with a small amount done at home, with a possibility to work hybrid eventually. We are located in Midnapore.

**Tell us more...**

What are 3 personal values of yours?

What are your pet peeves?

What would your BEST friend say about you ?

Tell us about an organizational triumph or time when you implemented systems and saw a great improvement

Tell us how you like to take care of the people in your life?

Why do you LOVE Assisting and Management?

Why are you looking for a new position and what are three top things you want in a new role/job?

** If these are not answered you will NOT be getting an interview nor will you be considered, as this is super important to us.

The Chaulk Real Estate Team is seeking a EA Client Relations Manager to join our team.

This position will report directly to the Team Lead, Rebecca Chaulk.

**Qualifications**:

- High School Diploma or equivalent required.**Questions to answer to get an interview**

**Job Types**: Part-time, Freelance

Pay: $18.00-$25.00 per hour

**Benefits**:

- Company events
- On-site parking

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Calgary, AB T2X 1L9: reliably commute or plan to relocate before starting work (required)

Work Location: In person