Administrative Assistant

1 week ago

Oakville, Canada S&A Partners & WCO Full time

**Job Description for Junior Administration**:
S&A Partners, Chartered Professional Accountants, is looking for a detail-oriented and organized individual to join our team in an administrative and client support role. We’re a professional, down-to-earth firm that values people who bring a thoughtful, steady approach to their work—someone who’s friendly and personable, without being overly bubbly, and who takes pride in staying on top of tasks and helping things run smoothly.

This is a great fit for someone who enjoys supporting a team behind the scenes, is good at managing multiple priorities under pressure, and who can handle sensitive information with tact and discretion. Some accounting familiarity is helpful—but not essential. Training will be provided, and a willingness to learn is more important than what you already know.

**What You'll Be Doing**:

- Greeting and coordinating client visits with professionalism and warmth
- Managing client paperwork: intake, scanning, processing payments, and sending returns
- Organizing and maintaining both electronic and physical filing systems
- Assembling year-end and tax return packages
- Following up with clients to ensure timely return of signed documents
- Handling incoming/outgoing mail and couriers (Canada Post, Purolator, etc.)
- Supporting staff and management with ad hoc requests
- Troubleshooting basic IT issues or helping escalate them appropriately
- Providing coverage for other admin team members as needed

**We're Looking for Someone Who Is**:

- Naturally organized and self-motivated
- Calm, focused, and reliable under pressure
- Personable and easy to work with—professional, but not performative
- Patient and pragmatic, with a quiet confidence in managing tasks
- Tech-savvy (or eager to learn new software)
- Comfortable with discretion, confidentiality, and client-facing interactions
- Flexible with working hours, especially during personal tax season (March-April)

**Qualifications & Skills**:

- 2-5 years of experience in an administrative support role
- Strong written and verbal communication skills
- Competency in Microsoft Office® is required
- Experience with CCH iFirm®, Doc-it®, Taxprep®, or CaseWare® is a bonus
- Experience in an accounting office is an asset, but not required
- Able to follow procedures closely and ask questions when needed
- Comfortable juggling multiple tasks and adapting to shifting priorities

**Bonus Points If You**:

- Have worked in a small business or professional services environment
- Own a vehicle and are comfortable occasionally running errands, if needed
- Enjoy creating systems that make daily operations more efficient
- Can confidently navigate new tech platforms or software
- Are looking for a long-term, stable role in a respectful and professional team environment

**Employment Equity**

**Benefits**

The employer offers a competitive benefits package that includes life insurance, full coverage for out-of-country care and vision care, and majority coverage for prescription drugs, dental, and specialists.

**Accessibility Accommodations**:
WCO Chartered Professional Accountants provides accessibility accommodations during the recruitment process. Should you require any accommodations, we will work with you to meet your needs.

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Supplemental pay types:

- Performance based bonus

  • Administrative Assistant

    1 week ago

    Oakville, Canada Dr Vineet Bhandari Prof Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Rubaroc LLC Full time

    **Company Overview** **Summary** We are seeking an Administrative Assistant to join our team in Oakville. In this pivotal role, you will support our operations by managing administrative tasks that contribute to our mission of delivering exceptional surfacing solutions. Your organizational skills will be key in maintaining an efficient...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Berkshire Hathaway HomeServices West Realty - Oakville Branch Full time

    Berkshire Hathaway HomeServices West Realty - Oakville Branch (BHHS Oakville), is looking to add a strong administrative assistant to our growing office. At BHHS Oakville we embrace people that are eager to learn, are passionate about real estate, and thrive in a team environment. Our Administrative Assistant role will expand and develop as our office...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...

  • Administrative Assistant

    7 days ago

    Oakville, Canada ServiceMaster Restore of Oakville Full time

    **Benefits**: - Competitive salary - Dental insurance - Paid time off Reporting to the General Manager, the Administrative Assistant is responsible to support the General/Operations Manager with daily administrative procedures and processes to facilitate the efficient operation of the organization. **Administrative Assistant/Project Coordinator** We are...

  • Administrative Assistant

    1 week ago

    Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

    **About Us**: We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational...

  • Administrative Assistant

    1 week ago

    Oakville, Canada MNS & Associates Full time

    We are on the lookout for a full-time **Administrative Assistant **to provide administrative support to our team and enhance office effectiveness. This is an in-person position, Monday to Friday. **MNS & Associates** and its affiliates provide a broad range of accounting, taxation and assurance services. Our business services also include developing...

  • Administrative Assistant

    1 week ago

    Oakville, Ontario, Canada Headsource International Full time $45,000 - $65,000 per year

    Administrative AssistantLocation: [Oakville, Ontario]Employment Type: Full-TimeAbout;Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their...

  • Administrative Assistant

    24 hours ago

    Oakville, Canada Infinity Wealth Solutions Inc. Full time

    **Job Description** We are currently recruiting for a Administrative Assistant to join our Insurance Team. As the Administrative Assistant your day to day responsibilities may include, but not be limited to: **Key Responsibilities**: - Type and proofread correspondence, forms and other documents - Schedule and confirm appointments - Undertake the tasks of...