Administrative Coordinator

3 days ago

Moncton, Canada Viking Fire Protection Full time

XD-23
**Workplace**:
Moncton,NB
**Schedule**:
37.5 hours
**Number of job to fill**:
1
**Status**:
Permanent
**Salary**:
To be discussed
**Job Description**:
As part of our ongoing growth, we’re building a new team and looking for an Administrative Coordinator to look after all administrative internal processes of the office. Among other things, your responsibilities will be to:
Assign service calls to technicians and provide them with administrative support, and schedule customer visits;
Open projects in our internal software;
Prepare all documentation required for the realization of the project and monitor project progress;
Follow up on purchase orders, payments, and coordinate service and inspection contracts;
Order material for technicians, track material reception, and manage office supplies;
Prepare technician schedules, coordinate repair projects, and set up service agreements;
Prepare and issue invoices, purchase orders, and match packing slips;
Oversee timesheets and ensure timely processing of reports and monthly invoices;
Provide updates on project status and assist with deficiency quote follow-ups and part-only sales processing;
Evaluate project completion and financial performance.
QUALIFICATIONS
Minimum of 2 years of relevant experience in a similar position;
Basic knowledge in accounting;
Fluent in spoken and written English (essential);
Strong computer skills and very good knowledge of Windows software;
Team oriented;
Strong customer service skills;
Be resourceful and have a good work organization;
Experience in the construction field (an asset).
WHY JOIN US ?
Competitive salary based on competencies and experience.
3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian provinces.
Group RRSP with employer contributions (4%) following 3 months of continuous service.
Supplemental training according to employee, market or company needs.
Years of service Recognition Program.

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